Human Resources Generalist Recruitment and Retention

Summary of Position

Are you a seasoned Recruiter looking to grow your HR Generalist responsibilities in addition to implementing innovative productive recruitment initiatives? Then this opportunity is a perfect next step in your career! Join our HR team dedicated to service and producing results that matter! Work independently under the general guidance and direction of the Assistant City Manager/Human Resources Manager to perform a variety of responsible and confidential functions for the Human Resources Division. The focus of this position is in recruitment and retention activities, but will be cross-trained in benefits and compensation and other HR duties. Provides general assistance to employees on human resources related issues.

Anticipated Hiring Range: $39.21 - $41.44. Position open until filled with first consideration given to applicants who apply before June 2, 2025.

Salary Range: $81,556.80 - $101,628.80

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The City of Coon Rapids is proud to be an Equal Opportunity Employer and actively seeks a diverse workforce that reflects the community we serve. The City welcomes, and encourages all qualified applicant to apply regardless of race (including traits associated with race, including but not limited to, hair texture and hair styles such as braids, locks and twists), color, creed, religion, familial status, sex (including pregnancy or related conditions, gender identity/expression, and sexual orientation), parental status, marital status, national origin, age, disability, genetic information, political affiliation, military service, or other non-merit based factors or any other basis protected by law.

Essential Duties and Responsibilities

PRIMARY DUTIES AND RESPONSIBILITIES:

Primary duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them if the work is similar, related or a logical assignment to the position.

Performs confidential administrative and technical duties for the Human Resources Division including, but not limited to: drafting general correspondence, copying, scanning, filing, and faxing and data entry.

Coordinates the City’s recruitment, selection, and employee onboarding activities.

Maintains current knowledge of recruitment, hiring, and compensation trends.

Posts prepared job postings with all necessary advertising sources.

Schedules required pre-employment physicals and coordinates associated checks, such as driver’s license checks, reference checks, etc. when applicable for positions.

Conducts new employee orientations and submits appropriate documentation to payroll for processing.

Coordinates biannual new employee tour.

Oversees the organization, maintenance and retention of personnel files.

Coordinates the employee anniversary recognition program

Prepares and updates position descriptions and assist in job evaluations and job grading as requested or as needed.

Assist in preparing and submitting injury report forms consistent with the City’s Workers Compensation program.

Processes unemployment claims.

Coordinates annual performance appraisal process.

Maintains records of required employee training and handles training notices.

Serves as the City’s NEOGOV administrator and provides technical support to NEOGOV users.

Coordinates the City’s proximity card system and provides users appropriate access to facilitates

Conducts and maintains data related to new employee surveys and outgoing employee interviews.

Assists with the development of human resource solutions by collecting, analyzing data and recommending courses of action.

Maintains positive professional working relationships with all staff levels, other jurisdictions and outside agencies, and the general public.

Performs essential position duties and responsibilities under the working conditions and physical demands described herein.

Attendance during regularly scheduled work hours and outside regular hours as necessary.

Coordinates advanced recruitment activities, focusing on innovative strategies which center on the City's positive brand and contributes to position as employer of choice, representing the City professionally at community events and job fairs and various other recruiting events.

Effective and respectful communication and interactions with other employees, supervisors, individuals from other organizations, and citizen customers.

ADDITIONAL DUTIES AND RESPONSIBILITIES:

Assists with benefit administration activities, including open enrollment and biometric screening processes.

Assists with benefits continuation program for termination or retiring employees.

Assists with random drug screens.

Assists with the preparation of OSHA, Pay Equity, ACA, and EEOC reporting.

Assists with preparing responses to public data inquiries in consultation with the data authority.

Responds to inquiries regarding personnel policies and procedures.

Attends and participates in professional group meetings; stays abreast of new trends and innovations in the area of recruitment and retention.

Assists with employee FMLA leave requests and coordinating paperwork.

Communicates policies and practices formally through trainings and informally to employees and supervisors.

Assists with updates to Personnel Handbook and Administrative Orders as needed.

Assists with HR research and surveying as needed.

Completes Equal Employment Opportunity Commission tracking reports.

Assists with all HR support staff responsibilities, including, but not limited to: drafting general correspondence, copying, filing, faxing, data entry, and answering multi-phone lines.

Provides overflow services to City Manager’s support team.

Performs other related functions as apparent or delegated.

Required Knowledge and Abilities

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required.

Ability to:

Be detail oriented with accuracy and efficiency and follow through with tasks in accordance with deadlines.

Maintain a team and service oriented approach to work.

Understand and carry out complete oral and written instructions.

Perform specialized tasks involving initiative and independent judgment.

Maintain confidential and sensitive information.

Effectively and efficiently utilize word processing, spreadsheet, database and personnel related software applications.

Establish and maintain effective working relationships with all City staff, vendors and the general public.

Communicate clearly and concisely, both orally and in writing.

Organize and coordinate various assignments and establish priorities to effectively work under pressure and meet deadlines with minimal supervision.

Work occasional evenings or weekends to meet departmental needs.

Perform duties with tact, diplomacy and discretion.

Must have the ability to accept constructive criticism or discipline in a positive manner, initiating self-development to improve job performance.

Promote a cooperative atmosphere in the department and exhibit a positive attitude.

Maintain and foster a work environment that supports the City's mission and values with a respectful, collaborative and innovative employee culture that values employee growth, personal balance and contagious enthusiasm.

Service - We value outstanding service. Our City deserves the best.

Trust - Trust means everything. Be accountable. Be transparent.

Teamwork - Teamwork allows us to accomplish more. We tackle challenges and celebrate successes together.

Innovation - Innovation is vital for our future. We are not afraid of new ideas.

Excellence - It's the expectation.

Knowledge of:

English, spelling, grammar, punctuation and vocabulary.

The principles and practices of public human resources administration.

Insurance and benefits programs.

Requirements of Federal, State and local regulations regarding public sector employment.

Maintenance of HR record keeping systems.

Strategic recruitment and employee retention strategies.

Must strive to:

Promote a cooperative atmosphere in the department and exhibit a positive attitude.

Qualifications and Other Information

MINIMUM QUALIFICATIONS:

A combination of training and experience substantially equivalent to the following:

Bachelor’s degree in Human Resources, Public Administration, Business Administration or related field.

Three (3) years of experience working in a Human Resource department in a generalist role.

Two (2) year of full-cycle recruiting experience (identifying strategy, sourcing, selection, interviewing, and onboarding).

PREFFERED QUALIFICATIONS:

Local government human resources related experience.

Experience with NEOGOV recruiting software.

Experience working with labor unions.

PHYSICAL DEMANDS:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential duties of the job. Reasonable accommodations may be made to enable individuals to perform the essential functions.

This work requires the occasional exertion of up to 20 pounds of force; work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires standing, walking, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling and lifting; work has standard vision requirements; no special hearing perception is required; work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

EQUIPMENT/JOB LOCATION:

This position will be located at the City Center. It will use common office supplies and equipment, and the noise level is typically quiet. Exposure to computer monitors in the office is typical. This position works closely with others.

CONDITIONS OF EMPLOYMENT:

Must have a valid driver license

Must comply with organizational and departmental policies.

Must contribute positively to a productive, inclusive, and respectful work environment.

Must make workplace safety a top priority.

Must know and practice the City's’ mission, vision and values.

The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.