Sheriffs Records Manager

Description

The County of Yolo is recruiting for one (1) regular, full-time position in the class of Sheriffs Records Manager at the Yolo County Sheriff's Office (YCSO). The selected candidate will manage the Records unit of the Detention section at the Monroe Detention Center and will have a significant amount of contact with the public, including people who have been arrested and are being booked into the correctional facility.

THE POSITION

Under general direction, plans, organizes, and directs the activities of the Sheriff’s Records Division and serves as Custodian of Records for the Sheriff’s Office; and does related or other work as required.

This is a single position classification responsible for management of the Sheriff’s Office records management operation. The Records Division is responsible for the preparation, processing, automated indexing, retention, and disposition of incident, traffic, and criminal reports as well as arrests, booking, criminal history, custody records and warrants for the Sheriff’s Office and allied law enforcement agencies. The incumbent works under the general direction of a management level law enforcement class and supervises through subordinate supervisors. The position differs from the Corrections Records Supervisors by the latter’s responsibility for the work product and performance of a unit or shift while the manager has responsibility for the overall production and performance of the Sheriff’s Records Division.

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HOW TO APPLY

Interested applicants should submit an online County of Yolo Employment Application, a completed supplemental questionnaire, verification of education (if qualifying via the education pattern) and a valid typing certificate to be considered for the next step of the selection process.

For important and detailed information regarding the application and selection process for this recruitment, please see the APPLICATION AND SELECTION PROCESS section of this job announcement below.

Employment Standards

MINIMUM QUALIFICATIONS

Education: Equivalent to graduation from a two-year college with major coursework in business or public administration, records management, or closely related field; AND

Experience: Four years of responsible records management experience in a law enforcement agency, including two years in an administrative support or supervisory capacity. Additional years of related law enforcement records supervision or management can be substituted for the required college education on a year-for-year basis. Four (4) years of clerical supervisory experience in another County classification may be substituted for the required law enforcement agency experience.

Special Qualifications: Persons employed in this class must be willing to work odd, irregular, and/or rotating shifts, holidays and weekends.

License: Some positions in this classification may require incumbents to possess and maintain a valid California driver’s license, Class C or higher, to carry out job related duties. Individuals who do not meet this requirement due to a physical or mental disability may request a reasonable accommodation.

Application & Selection Process

It is highly recommended that you print this job bulletin for future reference.

Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position at the time of submission. Application information must be current, concise, and related to the requirements in this job announcement. A resume may be included with your application; however, it will not substitute for the information requested on the application. In addition to a completed application, applicants are required to submit a completed supplemental questionnaire and verification of education (if qualifying via the education pattern). Incomplete applications will be disqualified.

SELECTION PROCEDURE

The following is a tentative schedule of events that will occur as part of the selection process. The selection process steps may change with or without notice.

* Screen for Minimum Qualifications

* Screening for Best Qualified

* Department Selection Interviews

* Background Investigation

• Conditional Job Offer, pending:

* Medical Examination

VERIFICATION OF EDUCATION

Acceptable forms of educational documentation are official or unofficial transcripts that list the student's name, institution name, field of study and date the degree was awarded.

For recent graduates who have not received proof of their degree yet, a letter from the registrar's office stating that all requirements for graduation have been met and listing the field of study will be sufficient proof of graduation.

Please do not send originals; copies of the required documents are acceptable. Any submitted documents will not be returned.

All foreign transcripts or diplomas must be in English. If the institution does not provide these documents in English, the applicant will need to provide a translation which has been done by a professional agency. The County of Yolo will accept education as equivalent to U.S. accreditation from Institutions that are listed as members of the International Association of Universities.

Applicants who possess a degree or completed coursework that is not from an accredited college or university, must submit one of the following:

1. A written statement from a U.S. accredited university or college that states that the applicant is qualified for entrance to a program of graduate studies for which a degree in a related field is required.

2. An evaluation of the applicant's degree and coursework equivalency by a private organization that provides foreign credential evaluation services. The evaluation must include a comparison of comparable U.S. courses for content, credit and grade.

Note: Foreign language documents must include a precise word-for-word English translation of all foreign language documents. It is the responsibility of each applicant to prove to the satisfaction of the County that the applicant meets the specific requirements listed on the job announcement for each specific examination. The following is a list of private organizations that provide foreign credential evaluation services. Fees range from $50 to $400 per document; processing times vary from 5-20 business days. For further information, please contact the organization(s). The County of Yolo does not endorse these business entities; this list has been developed for informational purposes only. EDUCATIONAL RECORDS EVALUATION SERVICE

601 University Ave., Suite 127

Sacramento, CA 95825

FOREIGN EDUCATION DOCUMENT SERVICE

P.O. Box 151739

San Diego, CA 92175

CENTER FOR APPLIED RESEARCH, EVALUATION & EDUCATION, INC.

P.O. Box 18358 Anaheim, CA 92817

GLOBAL SERVICES ASSOCIATES, INC.

409 North Pacific Coast Highway, # 393

Redondo Beach, CA 90277

INTERNATIONAL EDUCATION RESEARCH FOUNDATION CREDENTIALS EVALUATION SERVICE

P.O. Box 3665

Culver City, CA 90231-3665

CONTACT INFORMATION

For questions about the position or about employment with the County, please contact Human Resources by e-mail at or by phone at .

EQUAL EMPLOYMENT OPPORTUNITY

It is the policy of the County of Yolo to provide equal employment opportunity for all qualified persons, regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. Reasonable testing arrangements may be made to accommodate applicants with disabilities or who are unable to attend a scheduled test due to religious reasons in accordance with the Fair Employment and Housing Act and the Americans with Disabilities Act. Please call the County of Yolo Human Resources Office at at least five (5) business days prior to the scheduled test date to request accommodation. Documentation from a medical doctor, rehabilitation counselor, or other qualified professional will be required.