Building Secretary

Position Type:

Classified/Secretary - Building Secretary

Date Posted:

5/15/2025

Location:

Southside Elementary School

Date Available:

TBD

Closing Date:

Open until filled This position will begin with the 2025-2026 school year.

Position Purpose

Under the direct supervision of the principal or other administrator, and as assigned by the School Executive Secretary, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.

Essential Functions

Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees and/or parents regarding activities, events or other work-related matters.

Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.

Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.

Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.

Assist visitors to the office, including students, parents, substitutes teachers, and others.

Responsible for assigning substitute teachers

Answers telephone calls, and provide information and assistance to callers.

Distribute incoming mail appropriately; sends outgoing mail.

Uses discretion in situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution. (Ie, principal, nurse, counselor)

Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.

Maintains all enrollment records and reporting for attendance.

Records incident reports in PowerSchool and maintains monthly PBIS report.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone, printer.

Travel Requirements

Limited travel to and from meetings may be required.

Knowledge, Skills and Abilities

Ability to describe problems and work orally or in writing to supervisor as required.

Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

Ability to carry out instructions furnished in written or oral form.

Ability to take initiative on individual and team tasks.

Ability to multi-task in a fast-paced work environment.

Ability to add, subtract, multiply and divide, and perform arithmetic operations.

Ability to understand, apply and use personal computers and software and internet-based applications (e.g., Word, Excel, PowerPoint, Google Drive, etc.).

Ability to problem solve job-related issues.

Ability to work with a diverse group of individuals.

Ability to process paperwork accurately according to standardized procedures.

Ability to maintain confidentiality of information regarding students, employees and others.

Organizational and time management skills. Work area must be orderly and clutter-free.

Knowledge of office management procedures.

Physical and Mental Demands, Work Hazards

Works in standard office and school building environments.

Qualification Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.

Typical qualifications would be equivalent to:

Graduation from high school.

100+ WPM desirable.

Successful experience with office management preferred.

Terms of Employment:

Less than 12 month, 195 days

8 Hours per day

Full Benefits

Grade 10 on Classified Staff Salary Matrix

Other conditions and stipulations as listed in the classified staff handbook

Starting Hourly Rate Placement: $17.69-$20.52 based on experience

An additional $1 per hour will be paid from referendum funds

Hiring Manager: Jeff Backmeyer -