Health Information Specialist I

ESSENTIAL JOB FUNCTIONS

Maintenance of Health Record

1. Understands the electronic health record system and the documentation requirements for a legal health record based on licensure and accreditation standards.

2. Ensures access to the client’s complete health record within the current hybrid record system by accurately completing record location, retention, and transfer.

3. Protects the security/privacy of the EMR and paper medical records to ensure that confidentiality is maintained by following Federal, HIPAA, Joint Commission regulations, and SCS procedure.

4. Compiles and maintains existing paper and electronic health record to ensure accurate documentation for timely client care.

5. Maintains paper records per filing and archiving procedures.

Release of Information

6. Safeguards and protects the client privacy by verifying the requestor type and release requirements in accordance with federal HIPAA and ROI guidelines.

7. Fulfills all requests for release of information by locating and retrieving the corresponding client PHI, in both electronic and paper format.

8. Reproduces the requested health information within established timeframes, using a variety of technologies, including photocopies, scanners, and facsimiles.

9. Interprets and responds to requests for health information by answering questions and request of clients, staff, law firms, insurance companies, and government agencies through e-mail, phone calls, facsimile and face to face communication.

10. Generates cover letters, pre-payment notices and invoices to the requestor, as necessary.

Quantitative Analysis of Legal Health Record

11. Conducts quantitative analysis on content of legal health record for required documentation for completeness, accuracy, and compliance with regulation, standards and SCS procedure.

12. Maintains PC tracking systems and generates electronic reports to monitor completeness of the legal health record.

Scanning of Health Record

13. Accurately identifies documentation for scanning into the electronic record.

14. Prepares documentation prior to scanning into the client record.

15. Performs accuracy and quality checks on scanned items prior to submitting to the electronic health record.

EDUCATION

· High school diploma or GED.

EXPERIENCE

· One-to-two years’ experience working in office setting and performing various clerical administrative tasks.

· Experience working with electronic health records preferred.

· Working knowledge of Microsoft Office Suite.

· Strong organizational and interpersonal skills, oral and written communication skills, attention to detail and ability to multitask.

PHYSICAL DEMANDS

· Position has no unusual physical demands; individual has discretion about walking, standing, etc.

· Position requires lifting up to 10 pounds, with occasional lifting of medical records. Position may occasionally require walking or standing, stooping, or bending.

· Occasional exposure to office chemicals or continual use of a video display terminal.

Time Type:Full time

We continually help our community and employees flourish... one life at a time. As a Seven Counties Services employee there are many benefits to enjoy. Below are just some of the great benefits you might be eligible for with Seven Counties Services.

Health & Wellness

Medical Coverage

Dental Coverage

Vision Coverage

Flexible Spending Account

Health Savings Account

Short Term Disability

Long Term Disability - Company Paid

Financial Wellbeing

Competitive Compensation Packages

Life Insurance - Company Paid

Accidental Death & Dismemberment Insurance - Company Paid

403b Retirement Plan with Company Funded Matching

Retirement and Financial Planning Services

Career Development and Growth

Tuition Assistance Plans

Loan Forgiveness options through federal programs (National Health Service Corps & Public Service Loan Forgiveness)

Student Loan Repayment Assistance

Clinical Supervision toward licensure and reimbursement for certain license applications

At Seven Counties Services training is one of our highest priorities. We provide company paid professional training for various skills, certifications, and continuing education

Opportunities for growth and movement - We encourage our employees to consider new growth opportunities with us

Leadership Academy for our rising stars, supervisors, and leaders

Seven Counties Services and Center for Clinical Excellence provide staff with industry best practices and processes

Work Life Balance

Paid Time Off - Generous PTO for Vacations, Illness, Personal Days, Etc. (10 Paid Holidays)

Flexible Work Schedules to promote a Healthy Work Life Balance

Employee Assistance Program - assists employees with personal problems and/or work-related problems that may impact their job performance, health, mental and emotional well-being

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