Administrative Assistant Receptionist

Job Description

Entry-Level Administrative Assistant/Receptionist

We are a well-established tax and accounting office committed to providing excellent service to our clients in a professional and supportive environment. We are looking for a reliable, detail-oriented individual to join our team and help keep our office running smoothly.

Position Summary:

We are looking for an Administrative Assistant/Receptionist who will provide essential front-desk and general administrative support to our tax and accounting departments. This role is ideal for someone who is organized, self-motivated, and has a high level of attention to detail.

Key Responsibilities:

Greet clients and visitors in a friendly professional manner

Answer and direct phone calls, take messages, and handle general inquiries

Perform data entry, filing, scanning, and document organization

Assist with scheduling appointments and maintaining calendars

Maintain office supplies and ensure equipment is in working order

Provide general support to the tax and accounting teams as needed

Help prioritize daily tasks and adapt to changing priorities as required

Collaborate with coworkers or work independently depending on the situation

Qualifications:

High school diploma or equivalent required

Prior office experience or administrative experience

Strong organizational and time management skills

Attention to detail and ability to multitask

Reliable, punctual, and professional demeanor

Proficiency with common office software (Microsoft Office, Outlook, etc..)

Comfortable using standard office equipment (copiers, scanners, phones, etc.)

Positive attitude and willingness to learn

Full-time