Billing Assistant

Location: New York, New York

Type: Direct Hire

Job #870

Salary: $60,000 POSITION: Billing Assistant

LOCATION: New York, NY

ORGANIZATION: An International Law Firm

COMPENSATION: Base salary up to $70,000 based on related experience plus well-paid overtime; Medical and Dental Coverage; Paid Time Off; 401K; Savings Accounts; Transit; All Firm Amenities; Exceptional Work Environment and Firm Culture. Beautiful offices in an ideal location for all forms of mass transit, shopping and restaurants.

ESSENTIAL FUNCTIONS:

Perform client billing and collection activities for assigned clients in a timely manner

Assist with electronic invoice submissions from clients

Monitor aging of unbilled fees for assigned partners and/or clients

Monitor monthly billing, outstanding invoices and strategy for collections

Generate Proformas for each assigned partner at the beginning of each month, after the time entry deadline

Prepare billing packages for each assigned partner (i.e. draft cover letters, invoices, etc.)

Review Proformas for misallocated time and ensure time entries are in accordance with client policy

Communicate new/changes in client policies to timekeepers

Time entry narrative changes with respect to additions, corrections, deletions

Verify client-specific rate accommodations and if necessary, apply approved discounts to the face of the invoices; keep track of volume discounts based on thresholds reached

Pull back-up of costs to include with final invoices based on a client’s billing requirements

E-Billing and prepare electronic invoices; submit electronic invoices to clients via their designated electronic billing system and verify successful submissions

Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise

Communicate situations as they arise that may require follow-up, such as rate issues, delays in billing, difficult requests, etc. REQUIREMENTS:

Bachelor’s Degree in Accounting, Finance, or Business preferred

1- 2 years of related billing experience in a law firm preferred

MS Office with emphasis on Word and Excel

Elite 3E Electronic Billing System or Aderant experience a plus; the firm will cross-train Ability to multitask and prioritize

Interpersonal skills in order to work effectively within a team environment, as well as independently with a great group of co-workers.

Ability to adapt to new assignments and deadlines in a fast-paced and upbeat department that is known for excellence