Scheduler

Job Skills / Requirements

The Schedule Coordinator is responsible for developing and managing the schedule for security personnel across various locations, ensuring optimal staffing coverage, and minimizing overtime costs. This role requires excellent organizational skills, attention to detail, and the ability to communicate effectively with both security staff and management to ensure smooth and efficient operations.

Key Responsibilities:

1. Scheduling & Coordination

We are looking for someone with experience coordinating schedules using Winteam.

Develop and manage weekly and monthly schedules for all security personnel, ensuring coverage for all shifts.

Coordinate and adjust schedules based on vacations, sick leave, emergencies, and last-minute changes.

Monitor and minimize overtime by optimizing shift allocations and personnel availability.

2. Staffing Management

Maintain an updated roster of security personnel, noting everyone’s availability, qualifications, and site-specific requirements.

Ensure all shifts are covered in compliance with company policies and client contractual obligations.

Communicate scheduling needs to security guards, addressing their questions or concerns regarding shift assignments.

3. Administrative Duties

Track and document staff attendance, lateness, and absences, reporting to the Security Operations Manager as needed.

Manage requests for time off and schedule adjustments, processing approvals and ensuring continuity in coverage.

Update databases or scheduling software with current information on all security personnel.

4. Communication & Problem Solving

Proactively identify and resolve scheduling conflicts, responding to emergency shift requirements.

Communicate regularly with site supervisors and the Security Branch Manager to provide updates on staffing and coverage.

5. Compliance and Reporting

Ensure compliance with labor laws, company policies, and site-specific security requirements.

Prepare and submit regular reports on staffing, overtime, and schedule adherence.

Assist with payroll processing by providing accurate records of hours worked and approved overtime.

If you need assistance to accommodate a disability, you may request an accommodation at any time.

Inner-Parish Security, Corporation dba IPSC

43222 Pecan Ridge Dr

Hammond, LA 70403

Equal Opportunity Employer/Veterans/Disabled

#IPSCT4S

Additional Information / Benefits

Benefits: Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Short Term Disability, Accident; Critical Ilness; Daily Pay

This job reports to the Branch Manager

This is a Full-Time position

Relocation is not provided and travel is not required