Administrative Coordinator

Title: Administrative Coordinator-Advance Practice

Division: Healthcare Operations

Status: Non-exempt

Reports to: Business Office Associate

Revision date: June 2023

Supervises: n/a

PURPOSE

According to prescribed policies and procedures of the organization including all applicable state, federal and accreditation regulations and under the general supervision of the Director of Clinical Management, the Intake Coordinator coordinates client’s transition from an institutional setting to home health care services, processes client referrals and initiates services.

ESSENTIAL FUNCTIONS

Responsible for oversight of client charts, accuracy of client and visit spreadsheet. Follow up of physician orders, processing discharged/deaths of clients.

Complete chart audits with employees.

Document all non-visit notes, all H&P notes and correspondence to facility

Maintain daily census for SNF facilities

NON-ESSENTIAL FUNCTIONS

Assist other coordinators

Attends and participates in regularly scheduled interdisciplinary team meetings as requested.

EXPECTATIONS

Demonstrates and maintains a positive, professional manner, manages time efficiently and effectively, promotes a team approach, participates in appropriate problem solving methods.

With respect to Client Rights, ensures all care is provided with respect and dignity for clients, reports all complaints made by clients and/or families to the appropriate supervisors, reports all allegations of abuse, misappropriation of funds/client property and/or any other corporate compliance items immediately.

Must adhere to all policies, procedures, terms and conditions set forth in the National Church Residences’ Employee Information Guide (EIG) as well as any facility handbook including but not limited to corporate compliance, drug free workplace, safe work practices, all federal, state, local regulations and laws.

Performs other duties as assigned.

JOB SPECIFICATION SHEET – Administrative Coordinator

Education: High School Diploma or GED

Experience: Prior experience in home health/hospice Intake/Administration preferred. Healthcare administrative experience required.

Travel: Minimal up to 10%

Mental: Must have good communication, comprehension, computer and interpersonal skills. Must have the ability to speak, read, write and understand English.

Skills: Must have working knowledge of Windows, Microsoft Office Suite, and World Wide Web. Licensure: N/A

Vision: Normal: Consistent with standard workflow.

With respect to said job description, estimate the daily time spent performing the following activities. Rare (R) = 0-24%; Sometimes (S) = 25-49%; Frequent (F) = 50-74%; Continuous (C) = 75% plus

R = Climbing S = Stooping Lifting/Carrying: S = 10-25 lbs.

F = Standing R = Pushing S = 26-50 lbs.

F = Sitting R = Pulling S = 51-75 lbs.

S = Walking R = Driving R = 76 plus lbs.

Consequences of Errors: Some monetary responsibility.

Supervision Received: Moderate supervision: Employee generally operates by himself/herself checking with supervisor when in doubt and/or as scheduled.

Working Conditions: Good office working conditions

ACKNOWLEDGEMENT

I hereby understand and agree to the above description of the duties required.

Signature Date

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, military status, disability, genetic information and/or any other characteristics protected by applicable law.