Executive Administrative Assistant

Position: Executive Administrative Assistant

Reports to: Director of HR

Company Overview:

Zumbiel is a fourth-generation family-owned business that has been in the printing and packaging business for over 180 years. We are a printing and packaging company offering a wide range of products from beverage to consumer, and one of the leading in the industry. This is a company that offers the opportunity for a career and a unique culture with our family-owned atmosphere.

What makes us unique:

Medical, Dental, Vision, and 401k with company match

Commitment to employee health & wellness through wellness program

Growth opportunities with performance reviews and internal hiring

Company sponsored events to promote culture & engagement

Driven by our core values

Position Overview:

The Executive Administrative Assistant provides high-level administrative support to the key front office departments to include the executive team. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion. The ideal candidate will coordinate executive events, company events, manage travel, take meeting notes, order supplies, and ensure smooth front office operations.

Primary Responsibilities:

Manage and coordinate executive schedules, including appointments, meetings, and events

Plan, organize, and execute company events and executive meetings, including logistics, catering, and attendee coordination

Arrange complex travel itineraries for executives, including transportation, accommodations, and detailed schedules

Attend executive meetings, take accurate notes, and prepare/distribute meeting minutes and action items

Prepare reports, presentations, and meeting materials

Maintain strict confidentiality with sensitive company and personnel information

Order and manage office and organizational supplies for all front office departments, ensuring timely replenishment and cost-effectiveness

Provide administrative support to the front office teams, including document management, record keeping, and assisting with special projects as needed

Provide backup support to the front desk receptionist

Support other administrative tasks as required to facilitate smooth office operations

Qualifications:

Must have administrative support experience at the senior executive level or equivalent experience

Must possess Microsoft Office skills, including Outlook, Teams, PowerPoint, Word, and Excel

Must demonstrate a high level of accuracy and strong attention to detail

Ability to maintain high level of confidentiality

Education / Experience:

Bachelor’s degree is preferred but not required.

Must be authorized to work in the United States

Zumbiel Packaging provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.