Detention Records Assistant

Description Under general supervision, performs various staff support duties within the Sheriff's Office Detention Division.

Example of Duties ESSENTIAL FUNCTIONS: --Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills.

This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required.

Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours.

The job description does not constitute an employment agreement and is subject to change at any time by the employer.

Essential duties and responsibilities may include, but are not limited to, the following: * Carry out the Sheriff's Mission and vision and adhere to the Office's Core Values; Trust, Service, Community; * Cultivates high morale and team culture within the Special Services Unit; * Performs all services at a high-level and is customer-service oriented; * General clerical office duties - receiving calls from members of the public, responding to inquiries, providing information within scope of responsibility and referring calls to other co-workers as appropriate, filing, copying, data processing, accounts receivable, assisting investigators with walk-ins, fielding inquiries, etc.; * Researches, assembles, and compiles all data for reports or presentations from established sources as directed; * Fills requests for copies of reports for the general public, other police agencies, insurance companies, etc.; * Maintaining compliance with federal, state and local regulations regarding reporting requirements.

* Computation and verification confinement time served for inmates as required in chapter 42.01 of the Texas Code of Criminal Procedure.

Computation and verification of confinement time in liaison with bench warranted inmates from the Texas Department of Criminal Justice Institutional Division or the Federal Bureau of Prisons * Coordinate Zoom meetings for Parole, Indigent Defense, and other counties.

* Prepare, manage, correlate and submit reports concerning persons adjudicated to serve weekend/once annual prison terms to the local Courts of Record * Prepare, manage, correlate and submit jail reports pursuant to Section 269.11 of the Texas Administrative Code monthly via The Texas Jail Commission * Prepare, manage, correlate and submit inmate veteran status reports pursuant to Section 265.13 of the Texas Administrative Code monthly via the Texas Jail Commission: Liaison via reports with Texas Veterans Administration and local Veterans Court Officers updated weekly * Prepare, manage, correlate and submit reports for prisoners for whom an immigration detainer has been issued by the United States Immigration and Customs Enforcement Title 8 Code of Federal Regulations/Policy #10074.2 via the Texas Jail Commission * Prepare, manage, correlate and submit reports for prisoners receiving Social Security Benefits pursuant to GN 02607.550 pf the Social Security Programs Operations Manual System monthly via the Texas Jail Commission * Process interstate Extraditions by ensuring and inmate has been before a Brazoria County District Court judge for adjudication; Liaison with interstate agencies for prisoner transfer in a timely manner pursuant to Chapter 51 of the Texas Code of Criminal Procedure * Respond to inmate queries for information including but not limited to: criminal charges, cause numbers, future court dates, release dates, indictments, bond/fine information * Return all served/executed legal documents to their court of origin * Open Fox data entry specialist/user, Open Fox data base liaison for jail staff * Receiving information to construct and compile Pen Packets from courts of record as required by the Texas Code of Criminal Procedure 42.09 Section 8.

These detailed Pen Packets contain thorough information concerning the adjudicated inmate: a copy of the judgement entered, a copy of the judgment entered by documentation on a standardized form, copy of any order revoking community service, any amounts owed for restitution, fines or court costs documented on standardized form, copy of client supervision plan, victim impact statement, criminal history, copy of indictment for each offense, post sentence reports, detainers, defendant's Uniform Health Status, holds for other agencies, psychiatric evaluations * The processing and mailing of Pen Packets to TDCJ which includes a Conduct Report as required by Texas Code of Criminal Procedure Art.

468.009 Sec.

4 * Quality Control of active/ incarcerated inmate files; checking release status, dissemination of detainers and inter agency liaison for inmate transfer via Ommnix/Odessey Criminal Justice Data Bases * Review of all released inmate files/jailing's daily to ensure paperwork, teletypes and detainers are in order * Schedule the transfer inmate to: State jail, TDCJ, Intermediate Sanctions Facility/Substance Abuse Felony Punishment Facility travel liaison via TDCJ or court of record directives * Keep record of all TDCJ/state jail inmates bench warranted for court and coordinate their return once court complete * Communicate with the general public, attorneys, bonding agencies, district and county courts, probation and other outside agencies over the phone in regards to inmate records and general questions * Coordinate with probation for the transport of inmates to court ordered outpatient facilities state wide * Scan all jail files into Odyssey.

* Fill subpoenas and requests for jail and medical records.

* File away any archive inmate records the Sheriff's Office keeps.

* Trains new records assistants; * Performs other duties as assigned.

Qualifications EDUCATION, REQUIREMENTS, AND TRAINING: --the preferred way to obtain the minimum knowledge, skills and abilities to perform the essential duties and responsibilities of this position are listed below.

The County reserves the right to allow substitutions in the event that a candidate or incumbent exceeds requirements in one area but may be deficient in another.

Education, Experience and Training Guidelines: * High school diploma or equivalent; LICENSE & CERTIFICATION REQUIREMENTS: * Valid Texas Driver's License.

* Open Fox Certification QUALIFICATION REQUIREMENTS: --to perform this position successfully, an individual(s) must be able to perform each essential duty and responsibility satisfactorily.

The requirements listed below are representative of knowledge, skill, and/or ability required.

Knowledge of: * County and state legal principles, practices, procedures regarding the court system; * Public information rules and procedures; * Records retention rules and procedures; * Civil process laws and procedures; * Criminal process laws and procedures; * Legal terminology; * Modern office procedures and equipment; * Department policies, procedures and regulations covering specific areas of assignment Skill in: * Communicating effectively, both orally and in writing; * Maintaining strict confidentiality; * Establishing and maintaining cooperative working relationships with judges, managers, supervisor, employees, external public agencies and organizations, attorneys, teachers, bonding companies and the general public; * Using initiative, discretion and decision making within established procedures, guidelines and rules; * Defining problems, collecting data, establishing facts and drawing valid conclusion; * Performing various mathematical calculations; * Performing effectively under stressful working conditions; * Providing effective customer service; * Multitasking; * Operating a personal computer and various software applications.

Supplemental Information PHYSICAL DEMANDS: --The physical demands describedhere are representative of those that must be met by an employee to successfully perform the essential functions of this position.

Reasonable accommodations may be made to enable individuals to perform the essential functions.

Environmental Conditions: Duties and trainings are generally performed within Brazoria County in both indoor and outdoor environments.

Occasionally, duties and trainings are performed outside Brazoria County.

Exposure to extreme and stressful environmental conditions may include, but not limited to: Natural disasters; Manmade disasters; Exposure to toxic chemicals; Adverse weather conditions involving heat, cold, rain, wind, and ice; Exposure to bio-hazardous materials; Extreme driving conditions; High-voltage areas; Low-light to no light conditions; Bright light conditions; Smoky conditions; Areas containing dangerous and hostile person(s); Areas containing dangerous animals; Confined spaces; Areas in which heavy machinery may be operating; Roadways; Areas containing dangerous debris; Areas containing deceased animals and humans; Spaces not in compliant with local, state, and federal safety code and law regulations/laws.

Physical Demands: Certain physical abilities are required to ensure the essential functions of the position are able to be performed.

These abilities may include, but not limited to: Walking, running, crawling, standing, sitting, jumping, kneeling, bending over, laying down for long periods of time; Discharge firearms; Operate a vehicle in normal and high-risk situations; Affect an arrest on combative/resistant person(s); Perform life-saving measures; Carry, push, pull, drag, or hold medium to heavy objects, including a person; Maintain rational decision making abilities in life-threatening and high-stress situations; Engage in high-stress and physically challenging training scenarios; Speak and hear in order to communicate effectively in person, through telephone, and through emergency radios.

DISCLAIMER The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.

They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.