Executive Assistant to Superintendent of Schools

Reports to: Superintendent of Schools Job Goals: Assists the Superintendent in the efficient and effective operation of the Superintendent's office functions so that s/he may develop and maintain the best possible educational programs and services for children.

Performance Responsibilities: Office of Superintendent Functions 1.Serves as confidential/executive assistant to the Superintendent.

2.Manages routine matters not requiring the Superintendent's attention.

3.Maintains and manages the Superintendent's calendar; receives and screens phone calls, correspondence and visitors.

4.Serves as liaison between Superintendent and various stakeholders.

5.Composes business letters, documents, reports and handles routine correspondence for the Superintendent.

6.Maintains regular and confidential filing systems..

HR Functions 9.Serves as the districts' CORI and SAFIS administrator, referring necessary information to the Superintendent of Schools.

10.Maintains updated teacher seniority lists for all districts, including the tracking of professional status 11.Monitors certification/licensure of staff members.

12.Maintains records of administrator, support staff and nurse contract information, and prepares yearly salary letters for the Superintendent's signature.

13.Maintains records of teacher steps, lanes, longevity, notification of advancement on salary schedule, etc.

Verifies pertinent data and prepares yearly salary letters.

14.Prepares updates Terms of Employment for Unified Groups.

15.Maintains personnel files.

School Committee Functions 16.Posts School Committee meeting agendas, prepares and electronically distributes School Committee packets to members prior to meetings.

17.Maintains School Committee files and disseminates information to the public in accordance with public records laws.

18.Maintains School Committee Policy Manual.

19.Serves as Recording Secretary for School Committee as needed.

Miscellaneous 20.Performs all other duties as assigned by the Superintendent of Schools.

21.

Assist in website maintenance, as needed.