Office Coordinator

Job Title: Office Coordinator / Bookkeeper

Location: West Chester, OH

Schedule: Full-Time Monday-Friday, 7:30 AM - 4:00 PM

On-Site Role

About Us:

We're a small but growing construction company, committed to delivering high-quality work and maintaining strong relationships with our clients. Our team values reliability, attention to detail, and a can-do attitude.

We're looking for an organized, experienced Office Coordinator/Bookkeeper to keep our office operations running smoothly.

Position Summary:

This in-office role combines administrative coordination and bookkeeping. You'll be the hub of our daily operations-handling everything from accounts payable/receivable to fielding incoming calls and assisting with general office support.

Key Responsibilities:

Maintain and reconcile financial records using QuickBooks

Handle Accounts Payable and Accounts Receivable

Generate and send invoices; follow up on outstanding payments

Answer and direct phone calls in a professional manner

Maintain organized filing systems (physical and digital)

Order office supplies and manage vendor relationships

Required Qualifications:

Previous experience with QuickBooks is required

Minimum 2 years' experience in an office coordination or bookkeeping role

Strong attention to detail and organizational skills

Proficient in Microsoft Office (Word, Excel, Outlook)

Excellent written and verbal communication skills

Comfortable working independently

Preferred Qualifications:

Experience in the construction industry or a similar field

Familiarity with construction billing or project-related invoicing

What We Offer:

Competitive hourly pay based on experience

Paid holidays and PTO

Friendly, team-oriented work environment

Stable full-time schedule, no evenings or weekends