ADMINISTRATIVE CLERK-HUMAN RESOURCES

Magnolia Companies is looking for a Bilingual Human Resources Coordinator. As a Bilingual Coordinator, you will be an essential part of the Human Resources team. The Human Resources (HR) Coordinator supports the effective execution of HR operations by providing administrative and operational support across key HR functions including records management and compliance. This position is critical in fostering a positive team member experience by ensuring HR processes run efficiently and in alignment with organizational values and governing laws. The HR Coordinator also serves as a first point of contact for team member inquiries, helping to promote a workplace culture rooted in equity, transparency, and continuous improvement.

Job Responsibilities:

Confidentiality is a must!

Performs a wide variety of administrative duties including, but not limited to, answering phones, opening sorting and/or responding to HR mail and email inquiries; preparing documents, reports and presentations, ordering and maintaining an inventory of supplies

Greets and directs employees and applicants

Responds to routine requests for information from external parties and employees, ensuring appropriate confidentiality as required

Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or leadership

Ensures human resources files (including personnel files) and records are created and maintained in compliance with legal requirements and established Magnolia Companies policies and procedures

Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately

Performs data entry and filing tasks for HR accounts payable, confidential employee or departmental files

Maintains departments forms, Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence

Performs other department related duties as assigned Requirements

Bilingual (fluent in English & Spanish)

Confidentiality is a must!

At least 3-5 years of administrative experience (preferably more)

Ability to handle and maintain confidential and sensitive information

Strong organizational skills with the ability to multi-task

Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.

Professional/effective verbal and written communication skills

Ability to type at least 50 wpm and proofread

Proficient in Microsoft Office Suite or similar software

Knowledgeable regarding use of office equipment (copier/printer/scanner)

Proficiency in clerical procedures and systems such as data entry and filing

Ability to work independently and identify and solve problems

Ability to organize and prioritize work

Salary Description

$22 - $27