Extension Program Coordinator (4-H Unity) University of Illinois

Extension Program Coordinator (4-H Unity) University of Illinois Extension

University of Illinois Extension Unit 12, Normal

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Everything we do is designed to improve the quality oflife of the people in the state of Illinois, across the nation, and around the world.We discover, develop, translate, and disseminate knowledge to address societalconcerns and train the next generation of experts and leaders in a way thatempowers them to expand the boundaries of science to higher levels ofunderstanding and influence.

Be a partof our story. Throughlearning partnerships that extend knowledge and change lives, University ofIllinois Extension provides educational programs aimed at making life better,healthier, safer, and more profitable for individuals and their communities.Illinois Extension has operated continuously for more than 100 years connectingthe citizens of Illinois to their land-grant university by providingeducational programming around the state. University of Illinois Extension isbased in the College of ACES and works with all colleges and units of theUniversity of Illinois at Urbana-Champaign.

Job Summary

This Extension Program Coordinator position is to work as a team member with all Extension staff in responding to local requests for information and assisting with program delivery support. This person will also work with the Congolese population of youth and parents at Unity who speak French. This constitutes 75% of the Unity youth.

4-H after School Duties

Identifies critical priority needs and issues, with the assistance of other staff, to be addressed through 4-H programs.

Facilitates the planning of educational activities in an assigned area in conjunction with other staff and volunteers at Unity Community Center:

Supervise youth tasks and assist in behavior management during programs and homework time

Ensure students are signed in accurately.

Ensure the safety and security of the facility

Greet all guests at the door

Report facility issues to the Business Manager, Office Support Specialist, and County Director if unable to resolve the issue.

Direct volunteer tasks and monitor volunteer behavior as needed

Facilitate and assist in the academic support program and enrichment programs

Assist in facility maintenance: vacuuming, sweeping, mopping, garbage, bathrooms, dishes, sanitization as needed.

Assist Educator in preparing lessons and activities for nightly programming slots as needed

Assist Educator in the development of behavior intervention structures as needed

Collaborate with colleagues to ensure coverage of youth in the library and adults at the entrance

Communicate with parents on upcoming events, student behavior issues, etc.

Track behavior, attendance, and late pick-up on tracking sheets, as needed.

Provide constructive feedback to volunteers and program leaders for more effective leadership.

Monitor K-5 and Teen Academics

Contact schools/teachers as needed

Registration Coordination

Assembles registration materials for youth and trains other staff on the registration process

Tracks youth registration through completion (including tracking missing information, and entering youth into a web-based 4-H system)

Creates a student roster with all data gathered at registration

Ensures proper filing of youth registration folders, as well as the timely destruction of documents.

Create student sign-in documents

Tracks student attendance and behavior

Report youth attendance data in monthly reports

Family Communications

Responsible for parent and family communications

Market relevant upcoming activities to families.

Parent meetings: Scheduling, booking presentations as applicable, coordinating with Enrichment Program to link parent meetings and youth programs, etc.

Assists in conducting surveys and investigations of the needs of the individuals to be served.

Food and Sanitation

Obtain and maintain a food service handler's certification; assure compliance with McLean County Health Department food permit rules and regulations, and training of volunteers on Unity food service policies and procedures.

Coordinates snack helpers; recruiting and leading snack helpers.

Order cleaning and hygiene supplies and maintains chemical logs

Coordinates summer lunch program.

Coordinates Midwest Food Bank transportation and food boxes.

Enrichment Program Coordination

Finding programs to fill designated spots on a nightly basis

Contact person for all enrichment programs (Master Gardeners, Spanish, music, pen-pals, etc.)

Facilitate nightly enrichment programs and communicate any needs to staff

Provide constructive feedback to program leaders

Solicit feedback from program-leaders

Collaborate with Educator for teen enrichment programming

Coordinate teen social activities/events

Collaborate with parents and youth on program offerings

Obtain and maintain a food service handler's certification; assure compliance with McLean County Health Department food permit rules and regulations, and training of volunteers on Unity food service policies and procedures.

Coordinates snack helpers; recruiting and leading snack helpers.

Order cleaning and hygiene supplies and maintains chemical logs

Coordinates summer lunch program.

Coordinates Midwest Food Bank transportation and food boxes.

Data Reporting

Assists the 4-H YD Educator in evaluating program activities, developing impact statements, and recommending continuation, modification, or discontinuance of the program.

Works with staff and volunteers to collect, process, and maintain program records and data.

In conjunction with the 4-H YD Educator, prepare program reports.

Submit contact reports monthly.

Assists the 4-H Educator with the development and maintenance of financial support (i.e. grant writing and fundraising) for the conduct of the program activity.

Complies with all Affirmative Action/Equal Employment Opportunity policies and guidelines in all aspects of Extension work; assists Unit staff with data collection for Affirmative Action, Gender, and Targeted reports.

Other Duties

Participates in staff development and professional development opportunities.

Performs other duties as assigned by County Extension Director and 4-H Youth Development Educator.

Additional Physical Demands

To perform the functions of this position, the employee will be required to perform work both within an office and outside in the communities that are served and must have the capability to travel from one location to the other in a timely fashion. Employee is responsible for securing personal transportation. A valid driver's license is preferred. Some work will be required during evenings and/or weekends. hen working, the employee may be exposed to a variety of environmental factors to include, but not limited to, hot or cold weather, exposure to noise and allergens, and uneven ground. In performing the functions of this position, the employee may be subjected to various mental and physical demands as well to include, but not limited to, independently traveling to and performing work at different locations, ability to move, transfer and/or transport items that may occasionally weigh up to forty (40) pounds and frequently weigh up to twenty (20) pounds, and twisting, pushing and pulling movements. More detailed information regarding the functions of this position (including the physical, mental, and environmental requirements of the position) may be obtained from Human Resources for the College of Agricultural, Consumer and Environmental Sciences (ACES) by contacting . Minimum Qualifications

High school graduation or GED

Any one or any combination that equals four (4) years/ 48 months of responsible volunteer or professional work experience in coordinating educational and/or community programs or activities

Volunteer/work experience coordinating educational and/or community programs or activities

College coursework in any field of study

60 semester hours equals two (2) years (24 months)

90 semester hours equals three (3) years (36 months)

120 semester hours or more equals four (4) years (48 months)

Specialty Factors

Demonstrated experience and/or coursework in volunteer management, working with youth audiences, and/or developing youth programming.

Knowledge, Skills and Abilities

Strong communication skills.

Skill in collaborating with diverse audiences (ethnicity, socioeconomic, ages).

Ability to interact with school-aged youth, adult volunteers, and family guardians.

Skill in volunteer recruitment and tutoring/mentoring.

Ability to work effectively with others individually and in groups.

Ability to work as a member of a team.

Ability to independently organize and prioritize work.

Ability to compile, organize, and maintain complex files, records, and/or reports.

Ability to learn marketing/promotion techniques for program activities.

Ability to use Windows-based computer applications, standard office, presentation, and communications equipment.

Appointment Information

This is a 100% full-time Civil Service 0929 - Extension Program Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible. Salary is $43,000.

For more information on Civil Service classifications, please visit the SUCSS web site at

Application Procedures & Deadline Information

The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.

TheUniversity of Illinois conducts criminal background checks on all jobcandidates upon acceptance of a contingent offer. The University of Illinoismust also comply with applicable federal export control laws and regulationsand, as such, reserves the right to employ restricted party screeningprocedures for applicants.

Out-of-state candidates must establish Illinoisresidency within 180 calendar days of the start date for this position.Illinois residency requires proof of a valid Illinois Driver's License or stateof Illinois ID Card. Failure to produce the required documentation within 180calendar days will result in immediate termination of employment.

Sponsorshipfor work authorization is not available for this position.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at, or by emailing .

Requisition ID: 1030742

Job Category: Off-Campus

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