Project Management Assistant - Phoenix Convention Center and Venues

ABOUT THIS POSITION

The Phoenix Convention Center and Venues hosts a diverse range of conventions, trade shows, meetings and entertainment events in one of the premier convention facilities in the United States. We are committed to delivering the highest levels of customer service and guest experience in the industry. We enhance the economic vitality of the downtown area, the city of Phoenix, and the state of Arizona by supporting tourism-related industries, businesses, and cultural organizations.

The City of Phoenix Convention Center is seeking an enthusiastic, detail oriented and high-performing individual to fill one Project Management Assistant role in the Facilities & Services Division. The Project Management Assistant is an entry-level position, open to anyone with an interest in Project Management. Project Management Assistants are responsible for assisting the Project Manager in all facets of construction and maintenance-related departmental projects. This position must be able to professionally interact with customers, contractors, vendors, and representatives of other City departments.

Duties include:

Managing Scopes of work (SOW), Request for Services (RFS), Notice to proceed (NTP), invoicing, and contract management.

Supporting the Division's Project Managers with duties related to all Capital Improvement and Capital outlay projects.

Developing and/or revising program documents and tracking tools as needed for project scheduling completion, permits, and inspections.

Assisting with Request for Proposals (RFP) processes for contracts in the Facilities and Services Division.

Creating and/or revising project Change orders or Request for Information during projects.

Reviewing and processing vendor invoices and supporting documentation for payment reimbursement.

Attending meetings and completing meeting minutes.

Reviewing drawings, as-builts, and schedules to verify items within a project.

Managing contractors and construction field work . IDEAL CANDIDATE

Ability to:

Interpret and make decisions in accordance with ordinances, governmental regulations, and policies.

Observe, compare, or monitor data to determine compliance with prescribed operating standards, program regulations, or contractual requirements.

Work independently and with minimal structure while exercising great judgment.

Multitask, prioritize, and work well under pressure to meet established deadlines.

Interact with business partners, contractors, and coordinate project meetings.

Read, understand and organize construction drawings, specifications, and schedules.

Excellent communication skills.

Strong organizational and problem-solving skills and attention to details. SALARY

Pay Range: $54,454.40 - $97,780.80 annually.

Hiring Range: $54,454.40 - $80,454.40 annually.

Pay Range Explanation:

Pay range is the entire compensation range for the position classification.

Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

BENEFITS

A comprehensive benefits package is offered which includes:

Traditional pension with employer and employee contributions, click here for more details: Pension Information

401(a) and 457 plans with employer contributions

Choice of generous medical HMO, PPO, or HSA/HDHP plans

Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan

Wellness incentive of up to $720 annually

Dental, vision, and life insurance options

Employer paid long-term disability

Free Bus/light rail pass

Tuition reimbursement program up to $6,500 per year

Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days

Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period

Federal Student Loan Forgiveness offered through Savi For more details, visit: Unit 007 Benefits

MINIMUM QUALIFICATIONS

Two years of experience in governmental research, urban development, finance or public administration.

Bachelor's degree in public or business administration, urban planning, architecture, engineering, economics or a related field.

Other combinations of experience and education that meet the minimum requirements may be substituted.

All finalists for positions are subject to a criminal background check applicable to the department or position.

For information regarding pre-screening and driving positions, click here .

The City job description can be found here . PREFERRED QUALIFICATIONS

The minimum qualifications listed above, plus:

Proficient with Microsoft Office products such as Word, Excel, SAP, and PowerPoint.

Experience in/with:

Assisting in the coordinating and development of capital improvement projects.

Contract management, contract amendments, and completing required documentation for opening and close out of project.

Building construction work or related trades.

Developing Gantt Charts and tracking milestones on related projects.

General accounting practices such as monitoring budgets, account reconciliation, and processing invoices.

Managing multiple projects simultaneously.

Vendor contract management and contract amendments payouts.

RECRUITMENT DATES

Recruitment closes June 2, 2025. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

HOW TO APPLY

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

WE ARE HERE TO HELP

Job interviews may be held by video or audio conference.

If you are in need of computer resources, click here for free options.

Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. Click here for more information.

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REFERENCE

Project Management Assistant, JC:08630, ID# 57453, 05/19/25, USM, DB, Benefits:007.

Building the Phoenix of tomorrow.

#DoWorkThatMakesPhoenixWork

City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.