Special Project Coordinator

Job Summary:

Report to Manager of Events on domestic and international hotel and hospitality related projects, meeting planning and other events related responsibilities for Major League Baseball.

2025-2026 Events

World Baseball Classic Tournament- 2026

All-Star Game 2025 + future years

International Games

Postseason

Owners Meetings

Other internal business meeting support / on site (Spring Lenders, Club Counsel, RBI WS, etc.) Responsibilities:

Create RFP's, track proposals and draft agreements; 35+ per year

Assist in building and managing event registration websites

Maintain hotel room blocks, assignments, submit rooming lists, change reports and review no-show reports

Assist with planning details including, but not limited to, set-up and logistics of all offices and/or function space, food & beverage, audio visual, signage, hospitality events and vendor coordination at All-Star, World Series and other business or baseball meetings throughout the year

Post-event final pick-up reporting and invoice reconciliation

Assist Manager with budget tracking

Complete and submit hotel direct bill applications and/or credit card authorization forms

Coordinate All-Star Planning trips' room blocks and official hotel partner survey

Work on ASG special projects which include Wardrobe, Gift Bags, Red Carpet Show Beauty Suite/Gifting, Golf Outing, VIP Welcome Amenity allocation and delivery coordination and custom keycards

Support Team Check Ins

Postseason hotel procurement process for MLB Staff, VIPs, Youth and Bankers

Work cross-functionally with various internal departments on event related specifics

Create and implement mobile event apps

Prepare purchase orders, maintain all purchasing records, track orders and ship to event sites

General support for Events Department

Ability to travel domestic and international up to 50% and work flexible hours

Ability to lift and move heavy boxes Qualifications and Skills

Highly experienced with hotel contracts and negotiating, meeting planning and product ordering tracking

Experience with Meeting Evolution, Cvent or other event registration sites

Creative eye for wardrobe, gifting and event registration site design

Strong Microsoft excel and PowerPoint skills

Strong collaborative team player

Excellent organizational and record keeping skills

Strong presentation skills

Ability to work in high stress and fast paced environments and be self-motivated

Fluency or strong understanding of Spanish and other languages is a plus

Bachelor's degree or equivalent experience. [Advanced degree or certification(s) is a plus.]

An understanding and appreciation of the history and culture of baseball is [required; strongly preferred]

Experience working in a professional sports and/or special events environment

Pay Rate: $22.00 - $24.00 per hour

The actual offer will carefully consider a wide range of factors, including your work experience, education, skills, and any other factors MLB considers relevant to the hiring decision.

Why MLB?

Major League Baseball (MLB) is the most historic of the major professional sports leagues in the United States and Canada. Employees love working at MLB because of the culture of growth, teamwork, and professionalism. Employees who are most successful at MLB take initiative, know how to identify problems and provide solutions, and always put the Team first. For those ready to step up to the plate and join the major leagues, MLB takes the same approach as teams do with their players: empowering our "workforce athletes" to be at their best by engineering experiences that put employees in the best position to succeed. Major League Baseball is looking for candidates who are passionate about growing America's pastime to best serve its fans for decades to come.

MLB is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

California Residents: Please see our California Recruitment Privacy Policy for more details.

Colorado Residents: Colorado based applicants may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Applicants requiring a reasonable accommodation for any part of the application and hiring process, please email us at . Requests received for non-disability related issues, such as following up on an application, will not receive a response.

Are you ready to Step Up to the Plate? Apply below!