Management Analyst/Business Administrator

Description

The Management Analyst will provide high-level administrative and operational support to the Human Machine Integrated Formations (HMIF) Program Office within the Army Rapid Capabilities and Critical Technologies Office (RCCTO). This role involves coordinating daily activities, supporting leadership communications, and facilitating smooth execution of project office functions, meetings, and special initiatives.

Responsibilities include but are not limited to:

Responsible for a wide variety of detailed financial and administrative responsibilities including facilities, logistics, and day-to-day activities for relatively large and/or complex programs, organizations or proposals

Participates in budget preparation and may recommend procedures to be used to monitor programs, organizations or proposals.

Manage daily schedules and operational calendars for HMIF Program Office leadership

Draft, review, and send official communications in alignment with established templates, formats, and policies

Coordinate and prepare for meetings, including document gathering and virtual logistics (e.g., Teams setup)

Answer and direct phone calls; relay messages and key information to program leaders

Manage senior leader travel arrangements in the Defense Travel System (DTS)

Support senior program specialists in preparing mission goals, calendars, and objectives for leadership review

Participate in staff calls, stand-ups, tag-ups, IPTs, and working groups; track action items, propose responses, and assist with resolution

Maintain internal task trackers; assign and monitor task progress to completion

Assist with daily office operations, event prioritization, and synchronization of project office activities

Draft and review official correspondence, briefings, talking points, and responses for accuracy and compliance

Support special projects by coordinating across functions, clarifying responsibilities, and ensuring timely completion

Maintain cooperative relationships and coordinate visitor authorization requests (VARS) when needed

Recommend policy and operational process improvements to enhance project office efficiency

Requirements

Bachelor’s degree or equivalent work experience in business administration, project management, or a related field

5+ years of administrative or program support experience, preferably in a DoD or government setting

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms such as Microsoft Teams

Demonstrated ability to manage executive calendars, coordinate meetings, and prioritize competing tasks

Experience drafting and editing professional correspondence and preparing briefing materials

Strong organizational skills with a proven ability to track and manage multiple tasks to completion

Effective verbal and written communication skills, including the ability to interact with senior leaders and cross-functional teams

Familiarity with the Defense Travel System (DTS) or willingness to quickly learn the system

Active Secret clearance is required.

Preferred Qualifications:

Prior experience supporting Army project or program offices, especially within rapid acquisition or technology-focused environments

Knowledge of Department of Defense policies, administrative procedures, and operational protocols

Experience participating in Integrated Product Teams (IPTs), staff calls, and working groups

Ability to independently assess meeting outcomes and draft actionable responses or after-action summaries

Familiarity with tracking systems or tools used for task and project management (e.g., SharePoint, Excel trackers)

Experience with coordinating Visitor Authorization Requests (VARS) and understanding of facility access protocols

Skilled at identifying and recommending process improvements to increase administrative and operational efficiency

U.S. Citizenship Required for this Position: Yes

Job Type: Full time

Security Clearance: Secret

Schedule: 40 hours per week, on-site

Work Location: Aberdeen Proving Ground, Maryland

Travel: 20-30%

Relocation Assistance Available: No

Position Contingent Upon Award of Contract: No

Salary Range - MD: $80,000-$100,000

The salary range information is a general guideline only. Several factors can influence the salary for a position including but not limited to, Federal Government contract labor categories and contract wage rates, geographic location, business considerations, scope and responsibilities of the position, local or other applicable market conditions, and internal equity. Other factors include the candidate’s qualifications such as relevant prior work experience, specific skills and competencies, education/training, and certifications.

Benefits:

Torch Technologies is proud to offer a stable and professional work environment, a competitive salary, and an excellent, comprehensive benefit package including: ESOP participation, 401(k) match and safe-harbor contribution, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, Health Saving Accounts and Health Reimbursement Accounts, EAP, education assistance, paid time off, and holidays.

Applying to Torch Technologies:

Only those candidates invited for an interview will be contacted. Employment at Torch Technologies is contingent upon the successful completion of a comprehensive background check.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. Torch Technologies, Inc. participates in E-Verify.

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