Project Manager

Description

Who We Are

iLABS is an innovation-focused, full service, global beauty company with proven track record for award winning formulas and product development. The art and science of innovation is in our DNA. Through our worldwide network of talented chemists, scientists and creatives, we bring authentic innovation and cutting-edge technology to every product we design.

The Way We Work

Whether you’re an established brand or an indie start-up, our team of beauty industry professionals nurture your project through each phase of development, from concept to finished goods. We take the time to understand your goals through access to cutting-edge technologies, raw materials, sustainable materials and the latest marketing analysis. Our dedicated team guides your vision, ensuring your product takes center stage in a crowded market.

Job Summary

We are seeking an experienced and detail-oriented Project Manager to support the execution of new product development initiatives within the cosmetics industry. This position plays a critical role in coordinating cross-functional teams and ensuring the successful, on-time delivery of projects from concept through commercialization. The ideal candidate will possess strong organizational and communication skills, a proven ability to manage multiple priorities, and a deep understanding of the end-to-end product development lifecycle. This is a key opportunity to contribute to the continued growth and operational excellence of our organization.

Responsibilities

Lead and manage the end-to-end process of cosmetic product development projects — from initial concept through production and shipment.

Coordinate timelines, track progress, and ensure key milestones are met across cross-functional departments (Product Development, R&D, QC, Operations, and Manufacturing).

Serve as a communication hub, maintaining high standards of client service and ensuring updates and deliverables are clearly and timely shared.

Prepare and maintain detailed project documentation, status reports, and internal communications for team alignment.

Identify potential issues or delays and proactively work with teams to resolve them.

Support the Sales team by ensuring smooth handoff and follow-through of customer projects.

Perform additional administrative and coordination tasks as needed.

Requirements

Bachelor’s degree or equivalent experience required.

3–5 years of project management experience in the cosmetics, personal care, or beauty industry is required.

Strong organizational and multitasking skills with an exceptional attention to detail.

Proficient in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint); familiarity with project management tools is a plus.

Excellent verbal and written communication skills.

Proven ability to manage multiple projects simultaneously and meet tight deadlines.

Resourceful, solutions-oriented, and comfortable working in a collaborative team environment.

Benefits

Comprehensive Health Benefits package (Medical, Dental, Vision, Life, AD&D)

Competitive 401(k) match with immediate vesting

Paid time off (Vacation, Sick, Holiday, Summer Fridays)

Free Shuttle Service to and from NYC <> Mahwah office

Monthly birthday celebrations + other fun activities!

Daily subsidized meals