Associate Controller

Summary

Responsible for overseeing post-award & restricted funds accounting and agreement compliance, as well as payroll accounting & operations. Maintains university financial reporting compliance through initial GASB pronouncement projects and their ongoing maintenance. Plays a key role in supporting financial accounting and reporting activities and functions of the University, including but not limited to the development and implementation of relevant financial accounting processes and procedures. Actively supports the University in tax and financial regulatory compliance. The Associate Controller represents the Controller in their absence.

Essential Functions

Provide oversight, supervision & management of post award and restricted fund accounting department and operations as well as payroll compliance and operations.

Under direction of the Controller and in partnership with the Associate Controller – Financial Reporting, is responsible for preparation of and ongoing compliance with certain FASB and GASB standards (Financial Accounting Standards Board and Governmental Accounting Standards Board). Currently (2025) GASB standards 84, 87, 94, 96 and 101. As well as management of the WBGU audit and Single Audit.

Work in conjunction with Controller's Office systems department overseeing financial management, student solutions, and HR/PR software platforms and all interfacing subsidiary systems. Provides guidance and oversight to all functional leads for ITS financial platforms and is actively involved in testing and assuring up and downstream impacts are considered.

Supervise, assist, and review financial reports, regulatory reports, and tax filings to include 990T, W2’s, 1099s, 941s, OBOR, and HERD reporting and Sales & Use tax compliance. Supports and compiles materials for Indirect Cost rate negotiations as well as Fringe Rate negotiations. Research and prepare responses to complex tax related issues to support the Controller.

Assist in the development and implementation of appropriate policies and procedures across all financial departments (e.g. Financial Accounting, Treasury, Purchasing, Procure to Pay and Payroll) as well as University departments.

Provide necessary fiscal services and related training to the campus community and Foundation staff. Both stand alone and coordinated with the Business Operations and Budget Office. Develop, implement, and manage the accounting functions to ensure their efficient and effective operation in all University departments and divisions.

In coordination with the Budget Office and Business Operations, provide guidance, leadership, and oversight to all decentralized Budget Administrators in financial and accounting matters.

Responsible for system administration related duties within FMS including maintaining appropriate internal controls and segregation of duties among staff and more broadly outside of the Controller’s Office under the direction of the Controller.

Other duties as assigned.

Minimum Qualifications

The following Degree is required:

Bachelor's degree. Degree must be conferred at time of application.The following Degree is preferred:

Bachelor's or Master's Degree in Accounting, business administration or similarThe following licenses, certifications, or registrations are required:

CPA Certification.

If the certification is inactive at the time of application, it must be active within 24 months from the date of hire.

The following Experience is required:

3 years for one of the following:

Payroll

A/P

Grants

3 years of General ledger

Supervisory or Project Management experience showing increasing levels of responsibility

3 years of financial analysis

2 years of experience in, or responsibility for, preparing financial statements or conducting audits.

The following Experience is preferred:

Payroll preparation or Supervision

Restricted fund accounting

Federal, State, and Local tax

Additional Information

Knowledge, Skills, Abilities

Specific knowledge of all aspects of payable functions.

Specific knowledge of all aspects of payroll functions OR specific knowledge of all aspects of restricted accounting functions.

General knowledge of receivable functions.

Knowledge of state and federal regulations pertaining to public colleges/universities.

Thorough knowledge of generally accepted accounting principles (GAAP), principles of fund accounting; ability to prepare financial statements (both GASB and FASB)

Knowledge of audit functions – operational, compliance, and financial

Ability to design and implement business processes, systems of internal controls and management reporting structures to facilitate decentralized management an control of funds at the department and division levels.

Ability to orchestrate multiple activities simultaneously through to completion.

Ability to establish and maintain effective working relationships with internal and external University stakeholders as well as accounting department staff.

Ability to design, plan, and develop the framework for orderly, timely, and accurate annual closing and to maintain the financial records of the University

Ability to develop financial training materials and provide training to individuals with various levels of financial expertise.

Ability to lead, guide, direct, and develop departmental staff.

Ability to learn new systems, develop financial/accounting procedure/process changes and then lead the change process.

Ability to communicate well; verbal or written, presentations, etc.

Ability to identify problems, develop solutions, and implement change.

Knowledge of advanced accounting software (e.g. PeopleSoft), including query development and execution. Web-based applications preferred.

Demonstrated written and verbal communication skills

Demonstrated analytical thinking skills

Demonstrated financial analysis skills

Demonstrated commitment to excellent customer service

Advanced knowledge and experience with spreadsheets (e.g. Excel)

General knowledge of personal computing (e-mail, internet)

Required Documents to Upload to Application: Cover Letter and Resume

Deadline to apply: The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by May 28, 2025.

BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Bowling Green State University is an Equal Opportunity Educator and Employer. We are committed to ensuring an equal employment opportunity for all applicants and encourage applications from all regardless of sex, race, veteran-status, disability, age, gender identity, genetic information, religion, or sexual orientation. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call or email .