Law Firm Administrator

Job Description

We are partnering with a well-established mid-sized general practice law firm in downtown Milwaukee to find a talented and experienced Law Firm Administrator. This is a unique opportunity to play a pivotal role in overseeing the firm’s daily operations and contributing to its continued success.

With a strong reputation for excellence among clients, judges, and peers, this close-knit firm is known for its collaborative environment, long-standing presence in the community, and commitment to both client service and employee well-being.

About the Role

As the Law Firm Administrator, you will manage the administrative, financial, and human resources functions of the firm. This leadership role requires a detail-oriented, proactive, and solutions-focused professional who can ensure operational efficiency while fostering a positive, productive work culture.

Key Responsibilities

Operational Oversight: Oversee the daily office operations, including workflow management, office systems, and administrative support.

Financial Management: Manage the firm’s budget, billing, collections, and accounting systems. Ensure financial accuracy and provide regular reporting to leadership.

Human Resources: Lead recruitment, onboarding, staff training, and performance management. Maintain a strong, inclusive workplace culture.

Client Relations: Act as a liaison between clients and the firm to ensure a high level of satisfaction and service.

Compliance & Legal Procedures: Ensure compliance with legal regulations, internal policies, and ethical standards. Manage sensitive data and maintain accurate records.

Technology Management: Oversee the firm’s IT systems and vendor relationships to ensure efficient use of technology and minimal downtime.

Facility Management: Coordinate office maintenance, space planning, and relationships with building management and service providers.

Strategic Planning: Partner with firm leadership on strategic initiatives, resource planning, and long-term goals.

Qualifications

Minimum of five years of experience in a law firm administration position.

Deep understanding of financial operations, including billing, budgeting, and collections.

Strong knowledge of HR functions, including hiring, compliance, and employee development.

Exceptional interpersonal, communication, and leadership skills.

High level of integrity, discretion, and ability to manage confidential information.

Proficiency with legal management systems, Microsoft Office Suite, and financial software.

Why Join This Firm?

Reputation & Culture: Join a respected firm where your voice matters and leadership is accessible.

Growth-Oriented: Work in an environment that supports innovation, collaboration, and continuous improvement.

Excellent Benefits, including:

Fully paid health and dental insurance

401(k) plan with profit sharing

Medical reimbursement plan

Group life and disability insurance

Paid parking

Opportunities for professional development

Full-time