Scheduling Coordinator

BASIC REQUIREMENTS:

Must be a Christian who is a member of a church that holds Jesus Christ to be their Lord and Savior, and who holds solely the Old Testament and the New Testament as sacred Scriptures.

DBU requires employees to follow all University policies and procedures, which exist to support the Christian mission of DBU and includes, but is not limited to, a Christian Code of Conduct. Click here to read

GENERAL OBJECTIVES:

The Scheduling Coordinator for the Carter School of Business schedules all coursework for undergraduate and graduate courses under the authority of the Dean of the college. In addition, assists in the management of day-to-day operations for the college. Skills used in this position include communication, evaluation, organization, and implementation. Assignments and responsibilities will require high levels of professionalism and confidentiality. This individual must be able to meet and deal with a variety of faculty and staff and schedule courses as well as resolve issues in a judicious manner that is fair to the individual and the Carter School of Business.

QUALIFICATIONS:

Bachelor's degree

Strong oral and written communication skills

Detail orientated

Excellent organizational skills

Interface with students, faculty, administration, and visitors

Demonstrate ability to work both independently and collaboratively

Demonstrate ability to prioritize and execute multiple tasks while meeting deadlines

Proficiency with standard desktop office application

Develop and maintain working knowledge of applicable University tools and systems

Maintain office policies and procedures SPECIFIC RESPONSIBILITIES:

Secure reservation of classrooms and event halls for Carter School of Business events

Assist the Assistant to the Dean in planning and coordinating any College events and faculty luncheons

Assist with and participate in day-to-day operations and office environment

Maintain and update process documents for Scheduling Coordinator role as needed.

Maintain and update post project reviews for scheduling cycles.

Maintain records and handle documentation of active adjunct faculty

Assist full-time and adjunct faculty with questions regarding the use of Blackboard and self-service platforms

Prepare payroll advices for adjunct faculty pay and full-time overload pay.

Create and edit (as needed) the Carter School of Business course schedule in Coursedog.

Create reports and other informational documentation related to enrollment, history of courses included in the schedule and faculty assignments for the Dean, graduate program directors, and undergraduate program chairs.

Develop reports analyzing historical trends and data related to course schedule, capacity, frequency of courses and other requested data to suggest more efficient course scheduling options

Consult and meet with the Dean of the Carter School of Business, Program Directors and Department Chairs to determine the courses and number of sections of each course that will be included in each scheduling cycle.

Monitor curriculum changes to actively reflect changes in correct schedule cycles.

Monitor full-time and adjunct faculty loads throughout the terms to comply with contracts, and university policies.

Communicate with adjunct faculty regarding their course assignments each semester and communicate to Program Directors and Department Chairs for confirmations or other issues, as well as provide assistance in contacting adjunct faculty when necessary.

Monitor the schedule during enrollment to identify classes that may need to be canceled and additional sections that may need to be added.

Supervise and manage student workers by confirming schedules, assigning tasks, approving time in pay system, and coordinating onboarding of all student workers.

Monitor the student waitlist throughout the enrollment cycle to provide Dean with information about adding course sections, increasing capacity, etc.

Communicate with full-time and adjunct faculty regarding upcoming deadlines for attendance verification and reporting of grades.

WORK SCHEDULE:

This is a full-time position with regular office hours between 8:00 a.m. - 5:00 p.m., Monday - Friday

WORK LOCATION:

This position will work on the main campus, located at 3000 Mountain Creek Parkway, Dallas, TX 75211