Executive Assistant

BMO is currently sourcing for an Executive Assistant on a 3-month on-site contract in San Francisco.

This role supports senior leaders and teams with high-level administrative, operational, and financial coordination.

Line of Business: Administrative & Executive Support

Role Overview:

The Executive Assistant will provide senior-level administrative, financial, and operational support to one or more managers and their teams. This includes calendar management, event coordination, expense tracking, reporting, and process improvements. The role supports seamless day-to-day operations while fostering collaboration across internal and external stakeholders.

Key Responsibilities:

Lead planning and coordination of department meetings and events

Provide executive-level calendar, travel, and correspondence management

Track budgets, expenses, and financial reporting

Prepare reports, dashboards, and executive presentations

Support onboarding/offboarding and office logistics

Coordinate training and track team schedules, vacation, and leave

Manage supplies, invoices, and vendor communications

Coach junior administrative staff and share best practices

Ensure compliance with internal controls and operational procedures

Must-Have Qualifications:

5-7 years in an administrative or executive support role

Post-secondary education or equivalent business experience

Strong communication and interpersonal skills

Proven organizational and multitasking abilities

Advanced problem-solving and analytical skills

High attention to detail and ability to handle confidential matters