Document Control Specialist

LyondellBasell

Basic Function

This position is responsible for the overall revision coordination of controlled documents within the site for the Circular and Low Carbon Solutions (CLCS) manufacturing facility located in Houston, Texas. The position will ensure the site’s Process Safety Information (PSI), including engineering records, equipment files, procedures, Piping and Instrumentation Diagrams (P&IDs), Process Flow Diagrams (PFDs), Plot Plans, Area Classification Drawings, Electrical One-Line Diagrams, HAZCOM information, results from any preliminary hazard analysis, any required Material Safety Data Sheets (MSDSs), and other documentation related to the scope of an MOC and/or Project are properly controlled. This position will also support the legacy operations at the Houston Refinery that will continue post closure. The future incumbent will play an important role in ensuring a smooth transition following the cessation of processing crude oil and overseeing our Oil Movements, Wastewater and Utilities operations.

Roles & Responsibilities

Maintain and administer work processes as specified in active standards and procedures for proper execution of Document Control functions as specified by site procedures work practices, and corporate Records Retention Management procedure.

Perform Document Control functions within the site’s Electronic Document Management System (EDMS) administrative functions include: management of users, permissions, and workflows.

Document movements In/Out of the site EDMS, and project document movements In/Out the Project EDMS

Manage equipment files.

Maintain list of Capital Projects and Outages/Small Projects and Design/Document Control procedures.

Routing of new/existing piping line numbers to SAP administrator for creation of Equipment Identification Numbers (EQIDs).

Update Master Procedure Register (MPR), Piping and Instrumentation Diagrams (P&ID) Index, Track Intelex Action Item status.

Support Project Managers, 3rd parties, Outages, Small Projects and Design, Global Projects Execution, Global Turnarounds Execution via the user Request for Information (RFI) mailbox, processing documentation updates, and MOC and project completions.

Support large document printing and/or scanning needs

Audit files periodically and ensure project final deliverables meet LyondellBasell’s procedures and standards and investigate and respond to corrective action needs for all Document Control functions.

Manage MOC documents, MOC Workflows created for MEC work, MOC closure, MOC extensions,

expedite Responsible Person (RP) to provide necessary documents for MOC, and ensure Engineering Records PSI documentation is correctly updated and archived for completed projects, documentation and As Built Drawings.

Continuously assess and improve work processes to enhance efficiency and effectiveness throughout the commissioning and start-up phase.

Min. Qualifications

High school diploma or GED equivalency

1-3 years previous experience working with manufacturing or project management documentation

Collaborative team player with strong interpersonal skills

Effective time management to support the ability to deliver within strict timelines

Strong verbal and written communication skills

Must be able to complete assigned tasks independently with minimal instruction and have the initiative to obtain guidance on new assignments when needed

Solid analytical and problem solving skills

Advanced ability with various computer systems and experience using Microsoft Word and one or more Electronic Document Management Systems (EDMS), Adobe, AutoCAD

Preferred Qualifications

College education and/or degree

3+ years' experience in a Document Control role

Livelink and SharePoint experience

General project management process and process safety knowledge

Competencies

Build Partnerships

Deliver Results

Drive Innovation

Grow Capabilities

Promote Inclusion

Motivational/Cultural Fit

Technical Skills

We are LyondellBasell – a leader in the global chemical industry creating solutions for everyday sustainable living. Through advanced technology and focused investments, we are enabling a circular and low carbon economy. Across all we do, we aim to champion our employees, and unlock value for customers, investors and society. LyondellBasell places high priority on diversity, equity and inclusion and is strongly committed to our planet, the communities where we operate and our future workforce. As one of the world’s largest producers of polymers and a leader in polyolefin technologies, we develop, manufacture and market high-quality and innovative products for applications ranging from sustainable transportation and food safety to clean water and quality healthcare. For more information, please visit or follow @LyondellBasell on LinkedIn.

Must be at least 18 years of age and must be legally authorized to work in the United States (US) on a permanent basis without visa sponsorship.

LyondellBasell does not accept or retain unsolicited résumés or phone calls and/or respond to them or to any third party representing job seekers.

LyondellBasell is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, veteran status, and other protected characteristics. The US EEO is the Law poster is available here.