Staff Accountant, Accounts Payable

Key Responsibilities:

Accounts Payable Management

Process and review invoices for accuracy and completeness.

Ensure timely and accurate coding and entry of invoices into Bill.com.

Ensure all credit card activity has been processed through Bill.com with supporting invoices.

Respond to vendor inquiries and resolve discrepancies promptly.

Maintain vendor records and W-9s and ensure accuracy of vendor information.

Maintain login information for multiple vendors across different entities using 1Password.

Reconcile all Bill.com clearing accounts in Sage Intacct monthly.

Reconcile AP general ledger balance to vendor aging report monthly for each entity.

1099 processing including W-9 administration, vendor setup and annual filings.

General Accounting Support

Download, record, and reconcile all bank and credit card accounts.

Maintain accounting inbox for multiple entities.

Scan and file physical mail for the accounting department.

Assist with intercompany transactions and reconciliation.

Electronically file support for all bank deposits.

Maintain up to date process notes with project management tool Asana.

Assist with journal entries and month end close as requested.

Ad Hoc Reporting and Projects

Supports leadership with ad-hoc financial reporting requests and special accounting/finance projectsMinimum Education:

Bachelor’s Degree in finance and accounting preferred

Skills and Experience:

1-3 years of experience in a similar role or industry

Knowledgeable of basic accounting principles, chart of accounts, and financial statements

Proficient in excel

Proficient in accounting software

Bill.com, Sage Intacct experience a plus, but not required

Firm Requirements:

Must maintain client confidentiality

Ability to ensure compliance of firm’s policies and procedures

Attention to detail with strong oral and written communication skills

Ability to prioritize and multitask

Strong interpersonal skills

Strong organizational and documentation skills

Creative, flexible, and persistent in completing tasks

Strong initiative; ability to work independently

Very experienced in MS Office Suite (Windows, Word, Excel, Email)