Office Manager and Special Events Coordinator

Salary: $49,407.00 - $65,877.00 Annually

Location : Main Campus - Toms River, NJ

Job Type: Full-Time

Job Number: 202300843

Division: Finance & Administration

Department: College Relations

Opening Date: 05/15/2025

Closing Date: 5/21/2025 11:59 PM Eastern

The Position

This position assumes a leadership role in the coordination of a variety of special events and is ultimately responsible for the effective planning and execution of each event including but not limited to: project updates and reports, logistics, communications, space reservations, and other related requests within established deadlines. This position also manages the daily operations of the office and the department's schedule. Serves as the primary liaison for all outside inquires regarding the use and availability of campus facilities. This position builds strong relationships with college personnel, outside vendors, visitors and external constituents.

Classification: Non-Affiliated Administrator

Staff Duration: Full Time 12 months

What You Will Do

1. Assumes a leadership role in the coordination of a variety of special events and is ultimately responsible for the effective planning and execution of each event including but not limited to: project prioritization, updates and reports, logistics, communications, space reservations, and all other related requests within established deadlines.

2. Collaborates with the Human Resources department on the planning and execution of internal programs and events.

3. Manages the daily office operations and schedule of the department; performs various office administration functions such as: preparation of reports, documents, and correspondences; record/data management, budget and inventory management; oversight of the department's project calendar; requisition processing; etc.

4. Serves as the primary liaison with regarding to the outside use and availability of campus facilities; identifies and matches requests to optimum locations based on a through understanding of event requirements; issues rental packets and manages rental needs, communications and payments; ensures usage and event activities conform to campus event guidelines.

5. Department administrator for the 25Live software platform and utilizes the system to research date availability options, confirm reservations for external requests and all department personnel requests; follows up with requestors and maintains schedule specific to buildings.

6. Manages the promotional product vendors for the College; assists the College departments through all phases of the promotional ordering process; manages vendor fulfillment process for the retirement gift program.

7. Handles solicitations from outside sources for sponsorship of fund raising events, ad journals, etc.

8. Collaborates with internal department personnel to produce the College's monthly newsletter.

9. Related duties, initiatives and projects as assigned.

The Successful Candidate Must Have

1. Bachelor's Degree.

2. Minimum of three years of event coordination experience requiring the use of a facility management system or similar tracking software, the delivery of timely event progress reports and the coordination of multiple events simultaneously.

3. Two years of Office Management experience that included team or project leadership duties.

4. Demonstrated proficiency in the use of Microsoft Office Suite and the Internet; ability to prepare detailed documents and reports and deliver basic training on systems.

Even Better If You Have

1. Two years of negotiating space rental contracts

Ocean County College offers the following benefits to full-time Non-Affiliated Administrators:

Personal Time Off:

OCC offers generous time off every fiscal year. Mid-year appointments will receive a prorated share of allotted time off.

Vacation: Twenty-five (25) Days

Sick: Thirteen (13) Days

Holidays: Fifteen (15) College Recognized Holidays

Pension Benefits:

Participation in the New Jersey State Pension System is a requirement of eligible employees. Depending on the position and NJ State review, the participating pension will be the Alternate Benefit Program (ABP), Public Employees Retirement System (PERS), or the Defined Contribution Plan (DCRP). For more information visit:

Health Benefits:

Medical: OCC offers its employees several health insurance options through the NJ State Health Benefit Program as a local education employer. Coverage is effective after a 2-month wait period. All employees are required to contribute to the cost of their health benefits under Chapter 78, P.L. 2011. To view the cost of contribution calculator, plan coverage, and more information visit:

Dental: The College offers dental insurance through Horizon Dental with three plan options. All single coverage levels are at no cost to the employee.

Flexible Spending Accounts:

Our generous flexible spending program allows you to deduct pre-tax dollars which can be used for co-pays, deductibles, dental, and dependent care.

Tuition Reimbursement/Waiver

OCC offers tuition reimbursement to accredited credit and certificate programs, as well as OCC credit tuition waiver and non-credit course reimbursement for employees and their eligible dependents.

Ocean County College is a Public Service Loan Forgiveness eligible employer. Go to: for more information.

Employee Assistance Program:

OCC offers all employees to take advantage of our Employee Assistance Program (EAP) for mental health support. This is a free and completely confidential service where EAP counselors provide assessment, support, and if needed referrals to additional services.