Managing Director

Job Description

Position Overview:

The Managing Director will be responsible for the daily management of a portfolio of cooperative and condominium hi-rise properties and help oversee all aspects of building management. The individual is responsible for maintaining communication with Board of Trustees/Directors and homeowners. In addition, the Managing Director is responsible for the daily management of the Assistant Management division on all manners of property financials and project management.

Responsibilities include, but not limited to:

Manage a portfolio of cooperatives and condominium hi-rise properties

Prepare several monthly management reports detailing the activities of the building in between board meetings for each building managed

File and process insurance claims when emergencies occur

Assist in the interview and hiring process for new building service workers

Prepare and distribute memos, notices and other correspondence to residents

Provide assistance to residents regarding billing, repairs and any other concerns via the phone, email or in person

Supervising the Assistant Management Division

Accountable for all business, financial and management aspects of the assigned property, including preparing, implementing and adhering to the approved strategic plan, a budget for the property, developing and maintaining strong working relationships with the Board members, shareholders and unit owners

Responsible for leading Board of Director meetings by keeping focus on the agenda created

Supervising the day-to-day activities of the engineering, maintenance and other building staff (union and non-union) as well as contract services

Attend monthly and annual board meetings

Conduct formal site inspections as required in compliance with established standard operating policies and procedures.

Oversee repairs, apartment alterations and capital improvements, as required, in compliance with local codes

Identify, discuss, plan, and negotiate with vendors to complete all necessary capital improvement projects

Handle emergency situations and deal with crisis management

Qualifications:

Bachelor’s degree in any business-related field is preferred

Minimum of 5 years’ experience in New York City residential condominium and cooperative property management is preferred

Knowledge and experience with financial accounting in residential real estate, financial reporting and budgeting

Hands-on experience with capital improvement construction projects; ability to plan, organize and coordinate multiple projects, ability to read and understand construction specifications and blueprints

Strong verbal and written communications skills

Proficient with MS Office Suite programs; specifically, Outlook, Excel, Word

Full-time