Finance Coordinator - Disbursements

Job Description

Speaks Law Firm is looking for a Finance Coordinator to provide entry to mid-level accounting support within the Finance department. This position will primarily be responsible for reviewing and processing client disbursements. This is an on-site position in our Wilmington office and hours of work are Mon-Fri 8:30-5:30. Visit speakslaw.com to learn more about us!

No phone calls or recruiter emails please.

Responsibilities include, but not limited to:

Ensure timely processing of all disbursements

Verify that appropriate documentation has been provided for client disbursements

Reconcile A/R

Assist with audits as needed

Ensure tasks are done accurately and timely

Maintain effective communication with colleagues and clients

Ensure all client and internal systems are updated to include actions taken and all correspondence

Process inbound checks

Weekly audit of check and tender list

Meet with clients to review disbursement details

Scan and close out disbursed and rejected files

Process disbursed checks and create trust ledgers

Review and process third-party invoices and firm-incurred expenses for accuracy and case relevance

Match receipts, invoices, and authorization forms to related matters and validate entries before approval

Monitor aging disbursements

Verify new and existing vendor payment terms, W-9s, and compliance requirements

Assist with additional projects as needed and directedDesired Qualifications:

A minimum of one (1) year of experience in an entry-level accounting or finance role required

Associates degree or higher preferred

Prior experience working in a law firm is a plus

Intermediate level knowledge of QuickBooks & MS Office Suite (specifically Excel)

Strong attention to detail and the ability to handle and work with confidential information

Strong time management skills

Excellent interpersonal and written and oral communication skills

Excellent organizational and multitasking abilities

Strong communication and interpersonal skills

Ability to work in a fast-paced environment with attention to detail and deadlinesCompensation:

The is a full-time hourly position with competitive compensation depending on experience.

Why work at Speaks Law Firm?

Be an individual contributor to meaningful work.

Professional growth opportunities.

A creative and supportive work environment.

Excellent benefit package including medical, dental, vision, 401k, PTO & parental leave.

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Full-time