Assistant Project Manager

Job Description

The Assistant Project Manager will assist in directing all phases of project management including project planning and logistics, schedule development and maintenance, sub-trade direction and coordination, document management, communications with design team, budget development buy-outs and cost management, administration of contracts/purchase orders, construction oversight, client relations, municipal relations, project close-out and turnover. Duties will include project team management and development, internal and external document controls and reporting, as well as maintaining constant and effective communications with vendors, trades, inter-company team members, and external resources.

AREAS OF RESPONSIBILITYConstruction Process

Assist in the oversight of and managing of the construction trades.

Participate in the maintenance of the Construction Master Schedule, six-week look-ahead schedules, and all other schedules, disseminating same to the project trades.

Perform cost control duties including cost reporting, evaluation of trade subcontractor change orders, preparation of both subcontractor and owner change orders.

Monitor adherence to procedures and policies regarding internal controls, safety procedures, etc. and ensure subcontractors adherence to same.

Track and log long lead items and construction deliverables, including required submittal and approval dates.

Maintain official site copy of complete and current project plans and specifications, DOB signed and sealed drawing sets, as well as hard copy prints of approved for-construction subcontractor submittals.

Assist Project Manager in the organization of and execution of standing Project Meetings, Owner Meetings, and Trade Meetings.

Assemble Subcontractor close-out documentation including collection of warranties, operation and maintenance manuals, as-built drawings, and attic stock.

Assist Superintendents in properly accepting and coordinating deliveries, including the collection, filing and distribution of delivery tickets to support invoicing and the requisitions.

Assist Project Manager in assembly of and distribution of schedules, work scopes, sketches, plans and revisions, RFI’s submittals, and Quality Control Checklists to Trades and Vendors.

Assists Project Team to ensure that site access protocols are enforced, sign-in sheets are properly used and filed, compliance documentation is properly filled out, filed and distributed, site safety orientations are effectively administered.

Reviews Plans and Specifications to assist in ensuring that trade subcontractors and vendors are supplying material and installing same in accordance with the approved plans, specifications and/or approved submittals.

Assist Project Manager in assembly of requisitions, including obtaining and evaluating trade subcontractor and/or vendor requisitions.

EDUCATION + EXPERIENCE

Bachelor’s Degree in Construction Management or Architecture/Engineering or Business Management is preferable and/or 5 years’ experience in Construction Project Management, Business Management, or related activities in the construction industry; or equivalent combination of education and or experience.

COMPUTER SKILLS

Must have experience with or the ability to learn the following computer applications:

Excel

MS Word

MS Outlook

Microsoft Project

Procore

Adobe Acrobat, Nitro Pdf Editor, Bluebeam or other electronic document editor

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Full-time