Records Clerk

Description

Under general supervision is responsible for maintaining the records system for the Sheriff’s Office; performs related duties as required.

Duties

Answers phones;

Fingerprints civilians for employment, notary, etc.

Schedules appointments and performs vacation checks;

Prints, logs, and files reports taken by deputies;

Conducts follow-ups on reports;

Records information using various computer databases such as the Records Management System, spreadsheets, MUNIS, CAD, etc.;

Processes requests for reports and information from the public both in person and over the telephone;

Communicates with other government agencies and offices to verify confidential information and to respond to notifications and inquires;

Qualifications

A high school diploma or GED.

Note: All applicants for a position with the Fairfield County Sheriff's Office will be subject to a rigorous background check, including financial, traffic, and criminal history investigations; a home visit; a CVSA (polygraph) exam; a psychological screening, pre-employment drug screening; and a physical exam. The Fairfield County Sheriff's Office is a Drug-Free employer.

Supplemental Information

Working Conditions:

Works in a normal office environment where there is no discomfort regarding temperature, noise, dust, etc.

Knowledge, Skills, and Abilities

Considerable working knowledge of the Microsoft office programs; general knowledge of standard office and administrative procedures and methods; general knowledge of English usage, grammar, spelling, and punctuation; ability to communicate effectively both orally and in writing; ability to match names and numbers quickly and accurately; ability to maintain highly confidential information with integrity and discretion; ability to follow established procedures; ability to operate a computer and associated software; ability to deal effectively with the public; ability to develop and maintain effective working relationships; ability to gather, sort, and classify information; strong problem solving, time management, and organizational skills; excellent customer service and computer skills.

NOTE: The lists of Typical Tasks, and Knowledge, Skills, and Abilities are not necessarily all inclusive.