Front Desk/Administrative Assistant

Job Details

Lawrenceburg - Lawrenceburg, KY

Full Time

Not Specified

$25.11 Hourly

Job Description

TRUST INTEGRITY RESPECT COLLABORATION CARING FINANCIAL STABILITY

LAWRENCEBURG ADMINISTRATIVE ASSISTANT

CLASSIFICATION: Hourly/Non-Exempt

JOB CATEGORY: Regular Full-Time

DEPARTMENT: Lawrenceburg Administration

BASIC FUNCTION:

Support Algood’s Core Values by incorporating them in daily thoughts and actions

Performs a wide variety of daily office functions, which include answering and transferring calls, greeting visitors, maintaining visitor log, entering and receiving purchase orders, receiving and properly distributing packages and mail, and other assigned responsibilities as described below.

ORGANIZATIONAL RELATIONSHIPS

Reports to:

Lawrenceburg Plant Manager

Supervises:

This position does not have supervisory responsibilities

SPECIFIC DUTIES AND RESPONSIBILITIES

“*” denotes an essential function of the job

* Screen and direct incoming calls and assist guests who have not used LobbyGuard

* Maintain LobbyGuard software, hardware, and visitor log files

* Greet visitors, contractors, and vendors in a professional manner; ensure they follow HACCP and GMP rules and direct them to the correct destination

*Transcribe and distribute messages and information to staff

*Prepare/Sort/Distribute outgoing and incoming mail and all UPS/FEDEX deliveries

*Basic upkeep of office machines and inventory levels of office products

*Create D365 Purchase Orders for approved staff upon request

*Answer Accounting Department questions regarding receipts and invoices

*Create/maintain file folders for organization of vendor and contractor accounts

*Electronic filing in Shipping/Receiving folders on public logistics drive

*Maintain Cintas First Aid cabinet inventory

*Maintain the Company’s communication board PowerPoint Presentation

*Maintain Vestis employee uniform orders, issues, and weekly requirements

*Maintain PPE Inventory and reorder or notify Safety Team when necessary

*Assist with Fruit Logistics & carrier correspondence

*Assist with written work instructions and communications throughout the facility

*In-person daily attendance at the work facility’s location is an essential function of the position

*Perform other duties as assigned by supervision.

STANDARDS OF PERFORMANCE

Exceptional oral and written communicative skills

Exhibit courteousness, professionalism, and friendliness as a Company representative

Ability to use discretion and maintain Company, personnel and all other appropriate information in a confidential manner. Trustworthiness is a must.

Informative and professional assistance with vendors, customers, and co-workers

Ability to overcome minor issues within established procedures

Accurate and timely completion of projects and/or reports

Initiative to independently maintain the flow of work with established practices

Successful performance of duties with frequent interruptions and time pressures

Successful performance of duties within a team environment

Reliable and consistent attendance and punctuality

MENTAL AND PHYSICAL REQUIREMENTS

Must be able to see, hear and speak clearly in the English language.

Ability to maintain considerable concentration with frequent time pressures and interruptions.

Ability to maintain visual and audible attention for extended periods of time.

Must be detail oriented and well organized.

Ability to process work with accuracy.

Ability to sit for extended periods of time.

Ability to occasionally stand for extended periods of time.

Ability to occasionally lift or carry minimal weights up to 25 pounds.

Ability to occasionally reach, squat, kneel, push or pull.

Ability to manipulate necessary office equipment, computer software, hardware and equipment.

WORKING ENVIRONMENT AND CONDITIONS

This position requires working in an internal environment that is climate controlled with low noise.

EQUIPMENT AND TOOLS

Microsoft Office Suite of Software Applications

Computers, phones, copiers, and printers

EDUCATION, EXPERIENCE AND TRAINING

High School Diploma

Associate Degree in Business preferred, or at least three years of experience in an office environment

Familiarity with a variety of office machines and a virtual software environment

Proficiency in Microsoft Outlook, Word, Excel and PowerPoint is a required skill set for this position. The proficiency requirement includes an understanding of the functions and elements of these applications, including the ability to compile, proofread, edit, format, sort, analyze, share, save, and professionally display data and information.

Familiarity with Microsoft D365 and/or other ERP platforms preferred.