Accounts Receivable Clerk

Job Description

We are looking for a detail-oriented Accounts Receivable Clerk. This role is vital in managing billing processes, maintaining accurate payment records, and ensuring efficient communication with customers and vendors. The ideal candidate will have strong organizational skills and a commitment to maintaining financial accuracy.

Responsibilities:

Process invoices, credit memos, and billing paperwork for assigned areas, ensuring accuracy based on tax exemptions, discounts, and pricing provided by the Sales Team.

Prepare and distribute customer invoices and account statements while maintaining organized filing systems for company documents.

• Prepare and process customer invoices and statements, ensuring accuracy in pricing, tax exemptions, and discounts.

• Manage customer correspondence, including delivering communications and maintaining organized company records.

• Record payments, prepare daily deposits, and update ledgers to ensure accurate accounts receivable maintenance.

• Conduct credit checks for new applications, submit approvals, and notify relevant stakeholders of outcomes.

• Assist in generating efficiency calculations and support sales tax and royalty payments as needed.

• Resolve payment inquiries through follow-ups and effective communication with customers.

• Provide oversight to administrative staff involved in accounts receivable activities and offer backup support to other administrative roles.

• Maintain detailed filing systems for accounts receivable records and related documentation to ensure accessibility.

• Collaborate with the Operations Manager and other team members to improve processes and meet organizational goals.

• Proficiency in accounting systems such as Sage 100

• Strong skills in account reconciliation, billing, and cash collections.

• Demonstrated ability to manage accounts receivable processes with accuracy and attention to detail.

• Exceptional organizational and communication skills to coordinate effectively with vendors, customers, and internal teams.

• Minimum of three years of related experience or relevant education in accounting.

• Competence in financial mathematics and analytical skills to support credit management and reporting.

• Familiarity with Microsoft Excel for maintaining and analyzing financial data.

• Ability to work collaboratively and adapt to evolving business needs.

Full-time