Accounting Administrative Assistant

Job Description

Our West Hollywood client is looking for a detail-oriented Administrative Assistant to support their accounting team. You will be part of a six-person team, and we are looking for someone who has some exposure to the clerical side of accounting. This role involves supporting the accounting department with a variety of tasks, both administrative and financial, while ensuring smooth day-to-day operations. This is a contract to hire position, and this role is ideal for someone who thrives in a collaborative yet independent work environment.

Responsibilities:

• Organize and maintain both electronic and physical filing systems to ensure efficient record-keeping.

• Perform routine administrative tasks such as copying, scanning, and filing documents.

• Update and maintain project tracking spreadsheets and data records.

• Assist with light accounts payable processing and maintain accurate records.

• Reconcile bank statements to ensure financial accuracy.

• Enter data for expense reports and verify for completeness.

• Collate, distribute, and manage incoming and outgoing mail efficiently.

• Support year-end tax data entry and processing tasks as needed.• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.

• Strong data entry skills with a high level of accuracy and attention to detail.

• Excellent customer service and communication skills, both written and verbal.

• Ability to handle inbound and outbound calls with a strong focus on detail.

• Experience in scheduling appointments and managing calendars effectively.

• Ability to work independently as well as part of a team.

• Familiarity with basic accounting tasks, such as bank reconciliations and accounts payable, is a plus.