Document Controller - Emirati Future Leaders

800TEK Abu Dhabi Emirate, United Arab Emirates

Recruitment Specialist Talent Acquisition HC Onboarding

Job Purpose

The primary purpose of a Document Controller is to establish and maintain an organized and efficient document management system that ensures the accessibility, accuracy, and security of all organizational or project-related records. This role facilitates seamless communication and information flow across teams and stakeholders, ensuring compliance with policies, standards, and regulations, while maintaining strict version control to avoid discrepancies.

The Document Controller also safeguards sensitive information through confidentiality measures and supports operational workflows by providing accurate records for audits and decision-making. They manage document lifecycle processes, including creation, review, approval, distribution, and archiving, to promote productivity and operational risk reduction.

Roles, Responsibilities, Duties

Document Management: Establish and maintain a centralized document control system; manage document creation, review, approval, distribution, and archiving; ensure proper classification and labeling.

Version Control: Maintain document versions, track revisions, and keep secure records for audits.

Compliance and Standards: Ensure adherence to policies and standards; conduct regular documentation audits.

Information Flow: Facilitate timely sharing of documents; act as the point of contact for document queries.

Security and Confidentiality: Implement security protocols; manage access permissions.

Support for Projects and Operations: Assist teams with documentation; support decision-making and audits.

Training and Guidance: Train team members on document procedures; provide ongoing support.

Archiving and Record Retention: Oversee archiving of obsolete documents; maintain accessible archives.

Reporting and Analysis: Prepare documentation reports; identify process gaps.

Stakeholder Coordination: Collaborate with project teams, clients, and contractors; serve as liaison for documentation.

Qualifications

Certification in document management systems (e.g., EDMS) is an advantage.

Experience and Skills

Minimum 5 years of experience in document control within construction, fit-out, or engineering consultancy sectors. Familiarity with commercial property projects and experience in AutoCAD are required.

Additional Details

Seniority level: Entry level

Employment type: Full-time

Job function: Administrative

Industries: Oil and Gas, Construction, Facilities Services #J-18808-Ljbffr