Project Manager

Job Description

Position: Project Manager

Job Summary: We are seeking an experienced and highly skilled Ground Up Commercial Construction Project Manager who has represented the General Contractor to oversee the planning, execution, and successful completion of ground-up commercial construction projects. The Project Manager will be responsible for all trades & aspects of the project, including budgeting, resource management, scheduling, quality control, and client satisfaction. This individual should have a strong understanding of commercial construction techniques, codes, and regulations, as well as excellent leadership and communication skills.

Experience with Project Values averaging greater than $5mm each

PM accountability for 10+ projects from start to finish

Total value of all completed projects $50+mm

Reports to Operations Manager

May have 1 or 2 direct reports (Project Engineer or Assistant Project Manager)

Hybrid work on job site and home office

General Responsibilities

People Management

Maintain knowledge of job duties of all direct reports and be able to train them on their task, including Project Engineer and Assistant Project Manager duties.

Support direct report training through on-the-job training, continuing education, and/or 3rd party certifications.

Assist with recruiting and interviewing of direct reports.

Communicate expectations with direct reports and project team members. Clarify what success looks like and how to achieve it.

Conduct reviews on direct reports in accordance with established performance reviews.

Generate an employee growth plan, if necessary.

Address team member questions or issues. Escalate questions or issues as needed.

Provide feedback to managers regarding project team member performance.

Provide feedback to the Manager regarding the project team members' timeliness in processing paperwork, such as invoice review, change orders, pay applications, etc.

Business Development and Client Relations

Ensure all activities are performed in a manner that achieves the end goal of obtaining positive references from clients, consultants, architects, and subcontractors. Actively support relationship-building efforts with developers and architects.

Identify potential project leads and notify the business development manager of potential leads.

Preconstruction

Support preconstruction efforts on project assignments.

Participate in RFQ/RFP and presentation processes as needed.

Complete bid tabs and obtain sub-bids as needed.

Perform take-offs and help generate estimates as required.

For a specific project, PM will be assigned: Prepare the preliminary project schedule for the owner contract.

Prepare project general conditions and general requirements for team review.

Prepare prime contract exhibits: Project Schedule, Assumptions and clarifications, drawing log, spec log, and any other exhibits required with the support of the project estimator.

Project Startup and Buyout

Ensure all project startup activities are followed per established process.

Lead the buyout of the project and negotiate favorable buyout savings and strategies to maximize project startup contingency.

Lead subcontractor negotiations with subs regarding any of the exhibits to the subcontract. Escalate any of the boiler items to the project executive or project director.

Permitting: Work with Owner, Architect, and AHJ to obtain permits before commencement.

Jobsite Organization and Maintenance

Ensure company document control systems are maintained and organized per company process.

Construction Phase

Understand and know all information and requirements in Owner Contracts and ensure strict adherence to all contract requirements

Ensure accuracy and timeliness of both internal and external communication and coordination.

Project Documentation:

Ensure all project team members are following standard project documentation practices.

Provide training to project team members regarding document control requirements as required.

Serve as project leader in managing overall project progress in internal and external communications and coordination.

Work in complete coordination with the Project Superintendent to cover scope gaps, update the project schedule, resolve sub-conflicts, and ensure materials arrive at the jobsite on time.

Ensure field coordination issues are resolved in a thorough and timely manner.

Ensure that RFIs and submittals between team members and architects are processed promptly.

Provide on-the-job training for team members to ensure tasks are being completed to company standards.

Lead weekly project team meetings and OAC meetings.

Contract Administration

Ensure all owner notices are prepared per contract requirements and submitted to the owner on schedule per contract.

Prepare and distribute project-specific reports that are required per contract.

Ensure that the owner's contract-specific requirements and documentation are maintained.

Financial Management

Prepare monthly cost-to-complete and buyout reports and present them to the project executive.

Prepare monthly pay application for submission to the owner.

Define for the Project Administrator what documents are needed as backup to owner's pay application.

Perform monthly pay application review with the owner representative and the bank representative as required.

Proactively meet with the Client during the pencil pay app process to avoid issues upon submission

Review subcontractors' pay applications for accuracy of billing percentages.

Review project invoices and assign cost codes as necessary, and provide to the Project Administrator.

Comfortable in walking the job site with the Client and/or their banker to review and gain acceptance for each pay application

Maximize project cash position.

Prepare and manage all owner contract change orders.

Present change orders to the owner and architects to ensure changes are executed in a timely manner

Prepare and manage all subcontract change orders.

Profitability: Enhance the final recognized project profit beyond the initial profit target.

Time Allocation: Ensure all appropriate personnel have allocated their time weekly to their projects

Expense Report: Ensure all direct reports are submitting their expense reports to accounting weekly.

Scheduling

Prepare the Owner Contract project schedule.

Lead and update the Project Schedule at least once a month with support from the Project Superintendent and other team members.

Distribute project schedule update to Owner representatives, architect, subcontractors, and general contractor team members.

Ensure project schedule updates maintain a comparison between baseline vs. tracking with actuals.

Identify schedule risk, develop plans to overcome, and present to the Project Superintendent and Project Executive.

Track project impacts in project scheduling software.

Work with the Project Superintendent and Subcontractors to ensure project milestones are maintained.

Thoroughly document why any milestones are not maintained and the challenges that occurred to create the situation.

Lead pull planning exercises as required

Maintain project procurement log and delivery forecast

Quality

Develop a quality control plan with the Project Superintendent.

Ensure project mock-ups are built per plan and at the beginning of the project for owner and architect review.

Proactively review components that may compromise the end quality of the product, increase maintenance requirements, and propose solutions where possible tothe Project Superintendent and Project stakeholders.

Risk and Safety Plans and Compliance

Ensure all team members have safety certifications.

Develop subcontractor risk mitigation plans and review with the Project Superintendent and Project Executive as needed.

Perform maintenance of approved subcontractor risk mitigation plans.

Monitor the performance and financial stability of the Subcontractor with the Project Superintendent and Accounting. Address issues with the Project Executive as they arise.

Work with the Project Administrator to ensure all Subcontractors have required insurance and bonds in place.

Obtain all required safety certifications per company policy.

Close Out

Ensure project close-out documents are delivered to stakeholders per contract requirements or within 1 month of project turnover, whichever is sooner.

General Duties

Depending on the complexity and size of projects, Project Managers may be expected to manage 1-2 projects at a time.

Position is a hybrid between Jobsite and office.

Position can expect to work Monday through Friday, 10~ hours/day. Saturdays may be required depending on project-specific needs.

Position may work in wet, dry, cold, or hot conditions.

Position may work around loud noises and dust.

Actively participate in all company training opportunities in support of development plans.

Assist with other tasks as assigned by Manager.

Maintain a professional appearance per company guidelines.

This list is not intended to be exhaustive. Additional duties and responsibilities are likely required to ensure a project’s success or as business needs change.

Qualifications

A degree in Construction Management is preferred.

5+ years in a managerial position leading a team of construction personnel.

7+ years working in the commercial construction industry preferred

Construction experience desired: Multi-Family, Hotels, Hospitality, Restaurants, Offices, New Build – Timber Structures (Multistory), New Build – Concrete / Steel (Multistory)

Experience with Project Values averaging greater than $5mm each

PM accountability for 10+ projects from start to finish

Total value of all completed projects $50+mm

English required; and Spanish Speaking desired

Demonstrated ability to lead the project team.

Demonstrated ability to manage project financial components.

Demonstrated ability to identify and solve problems in a timely manner.

Demonstrated ability to effectively communicate and document in the appropriate level of detail.

Demonstrated ability to read plans and specifications.

Safety Certifications – Will Train as needed

First Aid / CPR

Hazcom

Competent Person – Trenching

Competent Person – Fall Protection

Competent Person – Scaffolding

Osha 30

Proven track record of successfully managing client and account relationships, demonstrating strong ownership and commitment to client satisfaction

Experience utilizing KPI’s to help in managing project goals.

Demonstrated ability to adapt to changing project requirements and deadlines.

Tech-savvy with advanced proficiency in Google Workspace applications, particularly Google Sheets and Docs.

Demonstrated expertise in construction-specific software such as Sage Construction Manager or ProCore, GC Pay, Stampli (or other AP tools), and ProNovos for forecasting; or similar systems

Proficient in utilizing communication tools such as Gmail and Slack for enhanced team collaboration

Bluebeam/Revu experience preferred

General understanding of AIA documents, such as pay applications and contracts

Compensation

Annual salary between $100,000 and $125,000, commensurate with experience

Use of a company truck 24/7, laptop, iPad, and cell phone

The company pays 100% of medical, dental, and vision for the employee and dependents

13 paid holidays, one floating holiday per year

15 days of Paid Time Off per year; PTO is accrued at a rate of 4.62 hours per biweekly pay period

401k available

Full-time

Hybrid remote