Administrative Office Assistant

Job Description

Benefits:

401(k) matching

Health insurance

Paid time off

Join Our Team as an Administrative Assistant at FASTSIGNS Baymeadows

At FASTSIGNS, our success is built on the dedication of our people and the efficiency of our processes. We are seeking an exceptional Administrative Assistant to join our team and support our dynamic work environment. The ideal candidate will be a proactive problem solver with excellent communication skills and a keen eye for detail. Experience in an office setting, performing administrative tasks, and supporting colleagues is essential. The ability to multitask, manage complex schedules, and adapt to changing deadlines is crucial for this role.

**Objectives of this Role:**

- Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests.

- Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance.

- Coordinate internal and external resources to expedite workflow.

- Oversee and achieve organizational goals while upholding best practices.

**Responsibilities:**

- Help front-desk coverage by greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment.

- Provide administrative support on jobs, including quality control of completed jobs, photo tagging and archiving of completed job photos, and contact with clients with remaining paperwork.

- Process, submit and confirm invoicing as well as handle receivables.

- Support purchasing team with payables and reconciling purchases.

- Support marketing with mailing list from database.

**Required Skills and Qualifications:**

- High school diploma or equivalent.

- Proven administrative experience.

- Superb written and verbal communication skills.

- Strong time-management skills and multitasking ability.

- Aptitude for learning new software and systems.

**Preferred Skills and Qualifications:**

- Microsoft Office (strength in Excel is ideal)

The Baymeadows location is a high performing center with over 27 years of success. We help businesses and organizations visually communicate. Virtually every business in every industry needs and uses signs, so you will get to see your work around town. Youll be in a fast-paced environment with a collaborative and supportive team. Every day is challenging and different, and youll have the opportunity to continue to hone your skills by accessing a wide range of custom projects.

When you work at an independently owned and operated FASTSIGNS location, you are working for a local business, with Monday through Friday business hours. We provide great benefits like paid medical, holidays and vacation. After one year we also provide an excellent 401(k) plan with 10% company match. Are you ready for a new career and not just a job? This franchise is independently owned and operated by a franchisee.

Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to FASTSIGNS Corporate

Full-time