Temp Facilities Assistant Manager

Job Description

Industry: Contemporary Fashion Brand

Location: New York, NY

Duration: 6 months

Job Responsibilities:

Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines

Office administration and management skills

Highly organized with great attention to detail

Flexibility and adaptability to handle changing priorities and diverse tasks

Excellent communication skills with the ability to maintain professionalism with internal and external customers

Ability to deal with sensitive and confidential information and maintain professional relationships with all areas of our business

Collaborate with team members, stakeholders, and vendors to ensure effective communication and coordination

Facility Management:

Regularly check conference rooms, reception area, kitchen, and pantry spaces to ensure a professional, well maintained and organized environment

Central point of contact for Building Management for office repairs and requests

Coordinate with vendors for services such as cleaning, maintenance and office supplies

Receive and distribute all incoming mail and deliveries

Supplies and Inventory:

Manage office and kitchen supplies, equipment, and inventory. Place orders as needed

Administrative Support:

Provide some administrative support to VP of Finance and VP of HR – responsibilities include light calendar management, submitting expenses, sending out calendar invites for team meetings and events

Communication:

Collaborate with the EA team to provide seamless support throughout the company

Responsible for office communication including building updates, maintenance, repairs and other relevant information to employees

Meeting and Event Coordination:

Set up meeting spaces with attention to detail

Support in planning and organizing onsite and offsite meetings, conferences, and events. This includes booking meeting rooms, sending out calendar invites, managing catering, room setup/cleanup and securing/preparing audio/video equipment for presentations and other tasks as necessary

Requirements:

2-3 years of office administration experience

Must be in office 5 days a week