Facilities Coordinator

Job Description

Job Description:

Provides remote facilities management support to all the offices within the East geography as needed

Administers and monitors work-order system ensuring requests are properly assigned and timely completed

Serves as a point of contact for catering requests for NJ office

Performs orientation for NJ new hires

Oversees the delivery of maintenance, services, and repairs in the offices

Assists with the administration of contracts with Facilities vendors

Ensures service level agreements with Facilities vendors are met

Coordinates ordering of supplies i.e.: office supplies, pantry stock, catering orders, requests for special orders, PPE, etc.

Provides logistic support for onsite events i.e.: meeting room configurations, catering orders, janitorial cleanup orders, etc.

Reviews and processes invoices and expense reports ensuring correct accounting coding

Ensures the office maintains a high level of housekeeping and cleanliness

Oversee appropriate storage of materials and consumables to minimize office clutter and perform weekly office walkthroughs

Assists Facilities Manager in estimating, controlling, and tracking operating budget

Performs recurrent Health & Safety inspections. Ensures fire extinguishers, AED and other emergency equipment is up to date

Assists and coordinates assessments for workstation ergonomics

Coordinates desk arrangements for new hires, moves and leavers

Responsible for keeping occupancy database updated

Responsible for shipping and receiving regular mail and couriers

Collaborate closely with internal departments i.e.: IT, HR, Marketing, etc.

Establish strong relationships with property managers, building engineers, building security and other building staff

Administers the office security systems, providing building and office access cards

Plays a fundamental role identifying and implementing sustainability initiatives

Additional administration assignments from time to time

Full-time