Office Manager

Job Description

Experienced Office Manager

Lead our office team and co-develop the systems and processes necessary for our expansion.

Position Summary: RM Metal Roofing Supply, LLC is seeking an Experienced Office Manager to lead our office team and co-develop the systems and processes necessary for our expansion. Monday - Friday 7:00am -4:00pm. This role requires a candidate with experience in construction Preferred, accounting practices specific to the construction industry, and bilingual capabilities Required.

Key Responsibilities:

● Oversee daily office operations and provide administrative support to the CEO and Management.

● Lead the integration of new CRM software with QuickBooks to streamline financial management.

● Collaborate with management to design and implement effective systems, documents, and processes.

● Ensure the adoption and adherence to new procedures that enhance efficiency and profitability.

● Manage client relations and serve as a point of contact for contractors and commercial clients.

● Supervise, train, and mentor office staff to foster a collaborative and productive work environment.

● Handle construction project accounting, including invoicing, budget tracking, and financial reporting.

● Facilitate communication across departments to ensure seamless operation and customer satisfaction.

Specific Duties, Functions, and Responsibilities:

● Supervise, schedule, and train staff for adequate office coverage.

Supervise all administrative staff.

Handle administrative duties.

Ensure administrative personnel are trained in skills necessary to meet expectations.

● Prioritize customer needs regarding office experiences, whether in person or by phone, email, or some other method.

Train staff to prioritize customer service.

Ensure all office personnel answer phones and other correspondence professionally and efficiently.

Return correspondence within a specified number of business hours.

● Manage the office, including supplies and upkeep.

Assume responsibility for all office equipment in working order.

Maintain the stock of office and common area supplies.

Manage cleaning service.

Responsible for ensuring office closing procedures are followed.

Office Manager Specifics:

● Ensure voicemail, email, and website notifications regarding office hours, holidays, and other relevant information are up to date.

● Serve as company personnel needed.

Prepare bid documents, sales packets, and other customer-facing materials.

Arrange travel, meetings, and other events as need arise.

Register company personnel for training as requested.

Qualifications:

● Proven experience in an office management role.

● Multi-tasker

● Fluency in English AND Spanish is REQUIRED.

● Comfortable with technology and quick to adapt to new software.

● Strong leadership skills with the ability to take initiative and drive process improvements.

● Excellent organizational, communication, and interpersonal skills.

What We Offer:

● A key role in a company poised further growth.

● The opportunity to be an integral part of the design and implementation of systems that will shape the future of RM Metal Roofing Supply, LLC.

● A competitive salary commensurate with experience and qualifications.

How to Apply:

Please submit your resume, cover letter, and any relevant certifications to . We look forward to reviewing your application and discussing how you can contribute to our team’s success.

RM Metal Roofing Supply, LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Full-time