Accounts Payable Clerk - Part-Time

Job Description

SUMMARY: Responsible for entering invoices, matching, and filing. Review processes and systems within accounts payable function and make appropriate changes when necessary. Process vendor payments via ACH, Check, and American Express Credit Card.

PRE-REQUISITE: Two years of college or its equivalent required. 12 months’ previous work experience in the field of accounting, preferably in the accounts payable area desired. Good understanding of accounting procedures and proficiency in dealing with numbers. Working knowledge of personal computers and familiarity with the Microsoft Office package required. Must have a positive attitude, be a quick learner and have good problem-solving skills.

DUTIES AND RESPONSIBILITIES:

Match invoices with relevant receiving information, making sure quantities, prices, and accounts match.

Voucher invoices in the ERP system.

Process payments in the ERP system, ensuring on time payments are made to secure discounts. Payments are made via ACH, Check, or AMEX Credit Card.

File entered invoices into the appropriate electronic files.

Handle accounts payable calls and emails as needed.

Research unmatched invoices and receivers.

Research and reconcile non-conforming material transactions.

Review statements and contact vendors as needed.

Compile reports and analysis related to the Accounts Payable process

Answer company phone

Other duties as assigned.

WORKING CONDITIONS: General office environment.

ACCOUNTABILITY: The Accounts Payable Clerk is accountable for confidentiality, attendance, safe working habits, efficiency, conduct, performance, communication with internal and external customers, and contribution to the overall Electronic Systems, Inc. team.

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Part-time