Construction Coordinator/Asst. PM

Join a Company That Builds More Than Projects - We Build Careers.

Lighting Maintenance Inc. (LMI), a respected leader in outdoor electrical and lighting construction, is seeking an experienced and highly organized Construction Coordinator to join our growing team. This is a dynamic, multi-faceted role perfect for someone who thrives in a fast-paced environment and wants to make a real impact across field operations, project support, and organizational efficiency. If you're part scheduler, part project manager, part problem-solver-and 100% team player-we want to hear from you.

What You'll Do

As a Construction Coordinator at LMI, you'll serve as a critical bridge between field crews, management, and administrative departments, ensuring seamless operations from bid to closeout. Your daily responsibilities will include, but are not limited to:

Field & Operations Support

Act as a liaison between field crews, project managers, and executive leadership

Monitor and manage utility tickets and coordinate with Miss Utility and utility companies

Maintain electronic files for drill and construction crews, including daily logs, utility tickets, schedules, and field documentation

Track and order field supplies and materials (e.g., conduit, couplings, PPE)

Coordinate close-out documentation and daily reporting for state and municipal clients Construction & Project Administration

Support monthly billing processes including AIA documents and custom formats

Create and track purchase orders, manage PO logs, and upload receipts to project management systems (CE)

Review bid packages, secure insurance certificates and bid bonds

Follow up with subcontractors on estimates, documentation, and compliance items

Submit and close out FAA aviation studies for lighting projects Travel & Logistics Coordination

Manage lodging, flights, and rentals through platforms like LodgeLink

Review and approve travel invoices and reconcile project-related travel costs

Create job-specific travel documents for team members working out of town Permitting & Compliance

Apply for and maintain permits for construction projects

Schedule and coordinate inspections with local authorities

Assist in compliance tracking for safety training, certifications, and renewals Hiring & Onboarding

Review resumes, conduct phone screens, and coordinate interviews

Prepare onboarding kits with essential company and project info

Track and update new hire info including birthdays, anniversaries, and licenses

Serve as point-of-contact for onboarding questions and orientation Safety & Culture

Organize and conduct weekly toolbox talks and safety meetings

Maintain and distribute PPE, track inventory and expiration dates

Document safety infractions and implement driver coaching sessions

Support morale-boosting activities including team recognitions, monthly celebrations, and internal shout-outs What You Bring

3+ years in construction coordination, field administration, or similar roles within the construction or utilities industries

Exceptional organization and communication skills

Ability to multitask, prioritize, and stay calm under pressure

High level of discretion and professionalism when working with confidential or sensitive information

Experience with project management or ERP systems (e.g., Jonas CE or similar platforms)

Strong computer skills including Excel, fillable PDFs, and digital file management A problem-solving mindset and proactive approach to improving systems and processes

Benefits Package:

Dental insurance

Medical insurance

Disability benefits

Prescription drug coverage

Life insurance

Vision-care plan

Paid holidays

PTO

401k

LMI is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.