Executive Assistant

Primary Responsibilities: Executive Management * Schedule executive meetings and oversee meeting room schedule * Handle all calls for appointments with CEO, inform CEO of requests and schedule as CEO requests * Act as a liaison to internal and external groups * Maintain office supplies and equipment, tickler files, and files for Executive Office * Draft, pick up, route and handle correspondence as agreed with CEO (letters, memos, newsletters, flyers and reports) * Prepare and disseminate Board meeting and Senior Management meeting minutes and follow-up procedures * Ensure executive office mandatory training compliance and documentation Staff Newsletter * Produce and distribute the internal staff newsletter Handle Events and Meetings * Elicit information from CEO and other participants on the particulars of meeting and needs and coordinate satisfying those needs * Assist others with arrangements for events in which CEO will participate as needed * Schedule meetings for executive office as requested * Handle any invoices or other billings for the executive office functions * Assist Chief of Staff as meeting planner with external visiting groups Other related duties * Organize farewell events for departing staff as requested * Complete forms to nominate community and/or health center personnel for awards as appropriate or requested * Assist Board members with related community activities * Work with Chief of Staff to administer donated funds * Other duties and/or other locations as assigned Qualifications Qualifications and Skills: * High school graduate with formal training in business or secretarial support.

* An associate or bachelor's degree or equivalent experience preferred.

* Required skills include word processing, proficiency with excel spreadsheets, access database a plus, strong written and ability to use specialized software for scheduling, attendance management, and reporting and electronic document review.

* Excellent analytical and problem-solving skills with attention to detail.

* Ability to maintain confidentiality.

* Ability to work with regulatory personnel and program directors.

* Proficient with Microsoft office with advanced knowledge of Excel and PowerPoint.