Sr. Administrative Assistant

Job Description

Since 2003, Auritas' expertly tailored solutions have been designed to maximize your ERP's value and drive your business forward. Our Vision: To be the global leader in SAP expertise, helping clients achieve success through strategic data management and process optimization. For more than 20 years we have been a solid employer, with an innovative, diverse, and dynamic international world class environment.

COMPANY OVERVIEW:

We are a leading SAP professional services company, committed to delivering cutting-edge solutions to our clients across various industries. As we continue to grow and expand our operations, we are seeking a skilled and motivated Administrative Coordinator to join our Administrative Team. The ideal candidate will play a crucial role in the office environment, and daily operations, supporting the organization at an entry level position with a great potential for growth.

JOB OVERVIEW

The Auritas Senior Administrative Assistant will help the organization to create and execute schedules, manage company assets, greet, and communicate with staff and guests, and maintain effective workflow in the office. The Sr. Administrative Assistant also takes on many other duties regularly associated with office management, including filing, faxing, creating memos and reports, and performing other clerical duties.

RESPONSABILITIES & DUTIES

CONTRACTS

Draft new subcontractors’ contracts when requested.

Revise and send expiring SOW’s – follow up on executed documents.

Maintain spreadsheet updated.

PROJECTS

Review SOW and create projects in Mavenlink.

Onboard new members

ACCOUNTS PAYABLE

Assist Finance Specialist with invoicing review and other tasks.

EXPENSES

Process monthly expenses

Review and Update charges on Divvy portal – request marketing invoices and approvals

Issue Divvy cards/funds as needed.

TRAVEL

Book airfare and hotel accommodation when requested – send confirmations and update CC log, Divvy and TripIt.

NEW HIRES

Assign laptop and assist IT with remote configuration – Create asset form - Box and ship laptop if necessary.

Complete onboarding checklist

Complete Timesheets and Vendor orientation for all new hires

Add new hires to Mavenlink to submit time.

CORE VALUES KPI’S

AURITAS have a high standard of processes and operations, our Core Values represent the best of the company. We encourage employees and hold them responsible to model and advocate the standards of our Mission and Core Values. The values of Integrity, Teamwork, Accountability, Respect, Customer Centricity, and Innovation are paramount for everyday operations, projects, and individual contributions.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Effective communication skills and time management.

• High organized, attention to detail and organization skills.

• Experience with administrative software and productivity, such as Microsoft Office 365.

• Exceptional interpersonal, written, and verbal communication skills.

• Ability to handle multiple tasks and duties simultaneously.

• Exceptional interpersonal, written, and verbal communication skills.

• Basic math abilities and an understanding of basic financial concepts.

• Professional appearance and courteous manner.

BENEFITS

up to 48,000 USD based in experience

Attractive compensation package

Attractive combine PTO Policy + all traditional holidays

Flexible and affordable Medical, HSA, FSA, Dental, Vision,

Life insurance, STD and LTD cover by the company

401k with company matching

LOCATION & SCHEDULE:

Sanford, FL 32771

Day shift

9:00am to 6:00pm

In office

Full-time

Hybrid remote