Mission Advancement Operations Manager

Job Description

Mission Advancement Operations Manager Position Overview:The Mission Advancement Operations Manager will play a key role in strengthening the back end

systems that power our fundraising and donor engagement work. This detailed-oriented and proactive professional will support the Mission Advancement team by managing the operational aspects of donor communications, grant tracking, grant writing, stewardship, and reporting. Key Responsibilities:Project Management & Campaign Support

Lead execution of annual appeal and direct mail campaigns, including timelines, vendor coordination, and internal approvals

Coordinate the development and production of the annual report (working with marketing in gathering content and managing timelines)

Maintain the overall Mission Advancement calendar, tracking key deadlines for mailings, campaigns, and eventsGrants & Foundation Support

Manage grant calendars, and tracking systems to ensure timely submissions

Collaborate with staff, finance, and consultants to collect data

Grant proposals as needed

Identify and research grant opportunities Donor Stewardship

Develop and maintain systems to track stewardship touchpoints (calls, notes, events, gifts)

Support implementation of donor recognition and engagement plans

Help ensure personalized stewardship strategies are carried out on time

Execute the creation of all annual stewardship reports (fund reports, scholarship profiles, scholarship reports, endowment reports) and materials ensuring dynamic and inspiring deliverables are shared with our donors

Manage the gathering, writing and editing of pertinent information necessary to appropriately steward and engage donors including the management of thank you letters from student recipients.

Manage the reporting and data needs for donors, using multiple databases and systems, including managing the updating and tracking data, uploading documents and files, and entering project-related information to ensure accuracy and timeliness.

Work to improve the stewardship activities for all donors by incorporating new ideas to maximize engagement for donors

Design and implement donor surveys for the purpose of refining and improving reports and events; utilize results to help suggest changes as needed.

Plan, organize and follow up from various stewardship events

Collaboration with marketing for event invitations, stewardship reports and other needs as necessaryCRM & Data Management

Segment database to identify/categorize donors

Ensure Data-Driven strategies

Use giving trends, event attendance, and engagement data to support data-informed prospecting

Analyze and report on what types of appeals are working and with whomDonor & Corporate Giving Research Support

Build and manage research systems – Donor Search

Create templates for prospect profiles and giving histories

Run wealth screenings or analyze existing donors for upgrade potential

Corporate research

Employee giving programs

Corporate social responsibility

Sponsorship opportunities

Build prospect briefings & reports

Prepare donor briefs before meetings

Create corporate giving reports

Share monthly “top prospects” for team review Qualifications & Skills

3+ years of experience in nonprofit development, fundraising operations, or related roles

Strong project management skills and a love of checklists, calendars, and deadlines

Familiarity with donor databases/CRMs

Excellent attention to detail and ability to manage multiple projects at once

Strong writing and communication skills

Ability to work both independently and collaboratively

Commitment to the mission and values of Verbum Dei Jesuit High School

Salary Range: $70K-$80K

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Full-time