Executive Assistant

Job Description

Celebrated as the #2 Top Workplace in the D.C. region for 2024 by The Washington Post, Goodwin Living is more than a team – it's a global family of individuals who represent more than 65 countries.

Goodwin Living ranks #2 thanks to team members who respond to an annual survey conducted by a neutral, third-party resource. Here are some reasons they honor us with this ranking:

Embracing Diversity: Our strength is in our diverse team from over 65 countries, fostering an inclusive and vibrant culture that values every voice.

Growth and Opportunities: We bolster personal and professional development, offering myriad opportunities, from on-the-job training to mentorship programs and financial support, to help you reach your full potential.

Valuing Our Team Members: By prioritizing team member satisfaction, we create a fulfilling work environment with competitive benefits, work-life balance, and recognition programs, ensuring our team feels appreciated and valued.

About the Position

The Executive Assistant is critical to the functions of the Foundation Team and is responsible for providing administrative support for the Foundation and assisting with daily operations. This person reports directly to the Director of Foundation Operations.

This position is located at Goodwin House Alexandria in Alexandria, Virginia.

The role is in person Monday-Friday 9am-5pm.

We offer a salary of $68k-$75k determined based on experience.

Job Duties

Executive & Board Support:

Serve as a key administrative partner to the Chief Philanthropy Officer, managing calendars, scheduling, and executive logistics.

Coordinate all Board of Directors and committee meetings in partnership with the Chief Philanthropy Officer, including scheduling, preparing agendas, compiling and distributing materials through BoardEffect, and documenting meeting minutes.

Act as the primary liaison between the Chief Philanthropy Officer and Board members, donors, and community stakeholders, ensuring timely, polished, and professional communication.

Draft, edit, and format external-facing correspondence, presentations and reports for the Chief Philanthropy Officer and other Foundation team members as needed.

Operations & Team Support:

Assist with coordination of cultivation and stewardship events, including tracking attendees, preparing briefing documents, and managing follow-up action items.

Submit and reconcile team credit card transactions, ensuring timely processing in accordance with finance procedures.

Oversee donation collection, distribution and filing, which includes collecting donations from multiple locations, scanning, and filing gift-related correspondence.

Print, mail and file donor acknowledgment letters, ensuring prompt and accurate recognition.

Submit daily gift deposits to the Finance office.

Support ongoing data projects including constituent updates, coding, and new contact entry.

Track and process staff support grant requests, including coordinating check requests and distributions with the Finance office.

Maintain team calendars and coordinate departmental mailings and supply needs.

Provide cross-functional administrative support for team meetings, special events, and time-sensitive projects.

Job Qualifications

Minimum qualifications include a high school diploma. College degree preferred.

Minimum five years experience as Executive/Administrative Assistant.

Must be able to quickly and accurately prepare documents, letters and other executive correspondence.

Excellent verbal and written communication skills.

Must be proficient with Microsoft Word and Excel and have basic skills using Power Point and Outlook.

Must possess ability to deal tactfully with others.

Maintain strict confidentiality and exercise sound judgment in handling sensitive information and executive communications.

A sampling of our many benefits!

We’ve got you covered with incredible benefits, whether you work full-time, part-time, or PRN (as needed). Here’s a glimpse of what we offer to Full-Time team members:

Paid Time Off

Health/Dental/Vision Insurance

DailyPay: Work and get paid the same day!

Tuition Assistance for Career Development

Student Loan Repayment Program

Financial assistance with U.S. Citizenship application or DACA Renewal

Tutoring for ESL, Citizenship Test & GED

Staff Emergency Grants

Retirement Plan- 401(k)

Free Meals, Access to a Fitness Center, Pool, and More

About Goodwin Living

At Goodwin Living, we can all find work with purpose! As a nonprofit senior living and healthcare organization based in Alexandria, Virginia, we are driven by our mission: to support, honor and uplift the lives of older adults and those who care for them. Our commitment to our team members is written directly into that statement. We create an enriching and supportive work environment that has inspired our team members to vote us into the Washington Post Top Workplace rankings since 2019, and they made us #2 in 2024!

Goodwin Living is an Equal Opportunity Employer and an AARP Employer Pledge Signer. We take pride in our inclusive work culture that values diversity and fosters talent. With us, you are more than just a team member; you are part of a community committed to excellence and continuous learning.

Part-time