ASSISTANT, ACCOUNTING

Description:

Position Summary: The Accounting Assistant is responsible for ensuring the accuracy and completeness of expenditures charged to over 20 grant-funded programs for Centro Mater Child Care Services, completing cost reimbursement packages for over 10 programs, and ensuring that expenditures are allocated in accordance with the Agency's Cost Allocation Plan and other federal guidelines.

Cost Reimbursement Packages:

Prepare monthly Cost Reimbursement packages in a format prescribed by federal and local grants based upon regulations, which are promulgated by the Department of Health & Human Services (i.e., Head Start, Early Head Start). To this effect, prepare detailed payroll analysis/allocations that comply with and agree to the agency's Cost Allocation Plan (the Plan).

Prepare monthly Budget vs. Actual by grantor agency for distribution to each campus.

Assist in the preparation of monthly financial statements in accordance with Generally Accepted Accounting Principles and the Governmental Accounting Standards Board.

From MAS-100, the Assistant Controller will extract payroll data into MS Excel spreadsheets (i.e., date mining). The accounting assistant will then use this spreadsheet for use in the compilation of the bi-weekly salary schedule needed as a backup for the Cost reports.

Review and make recommendations for improvements in the current accounting system/software.

Communicate and correspond with various grantors on behalf of Centro Mater.

Accounts Payable:

Use the agency's Plan to ensure that 150 accounts payable invoices are accurately coded per payable cycle. Prior to coding each invoice, ensure that expenditures charged to individual budget line items do not exceed the amounts set forth in over 20 pre-established budgets.

Correspond and communicate with vendors as it relates to invoice discrepancies, sales tax, and reconciliation of vendor statements to payments.

Prepare invoice copies for compilation into federally funded grant reimbursement packages; copies should be assimilated in compliance with various funding agency requirements.

Corporate Office Responsibilities:

At least once a week, meet with the agency's Controller to ensure compliance with the Plan and to resolve outstanding issues, if any.

Work with the Accounts Payable Manager to review and approve all invoices before payment; mail checks to vendors on a timely basis.

Maintain the standards of confidentiality at all times.

Supports and upholds the principles of the organizational mission, vision, and values.

Embodies the principles of the CHS Corporate Compliance Program and Code of Conduct at all times:

Complies with the Code of Conduct in all relationships with clients, families, staff members, and visitors, governmental agencies/representatives.

Adheres to the Code of Conduct in all daily activities and decisions, ensuring that ethical standards and applicable standards are met.

Responsible for the integrity and accuracy of organizational documents and records.

Report violations or suspected violations of the Code of Conduct appropriately.

Additional Duties:

Perform other duties as assigned.

Organizational Relationships:

The Accounting Assistant has no direct supervisory responsibility.

Disclaimer

The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

EEOC Statement

CHS provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. PM19

Requirements:

Education & Experience:

Bachelor's Degree in Accounting

Previous experience in grant environment

Knowledge base in MS Office.

Knowledge base in MAS-100

Ability to read, analyze and interpret documents.

Must be able to speak, read, write and understand the English language.

Must have current State of Florida driver's license.

Physical Demands/Working Conditions:

Works primarily in an office environment with moderate to loud noise level.

While performing the duties of this job, the employee is frequently required to talk, hear, sit, stand and walk; occasionally to climb stairs, reach with hands and arms, stoop, kneel, crouch, lift up to 20 pounds, pull and/or push.

Uses hands for repetitive keyboarding; requires finger dexterity and eye-hand coordination.

Occasional traveling involves driving in high traffic conditions subject to prevalent weather conditions at the time.

PIeb3274f9696a-

Full Time