Administrative Assistant

Job Description

As a Construction Administrative Assistant, you will focus on helping management within our construction with daily administrative duties.

Job Responsibilities

Maintain accurate and timely electronic records of daily construction crew activities

Enter and manage purchase orders and job-related data from construction clients

Support project managers with scheduling, documentation, and tracking project progress

Communicate with the purchasing department regarding material needs, availability, and delivery timelines

Assist in performing construction takeoffs, bid preparation, and other pre-construction tasks

Prepare and process subcontractor agreements, change orders, and job cost tracking reports

Coordinate inspections, permits, and project documentation with relevant agencies or authorities

Manage and organize digital and physical project files for compliance and easy retrieval

Serve as a liaison between field crews and office staff to ensure smooth communication and support

Provide general administrative support, including answering phones, managing emails, and ordering supplies

Job Qualifications

-3+ years proven success in managing administrative duties

-Preferred but not necessary knowledge of commercial landscape construction

-Strong ability to communicate clearly and effectively with team members

-Highly organized, detail oriented, problem-solving mindset,

Company Description

Established in 1995, the driving force behind our creation was the desire to provide high quality landscape services for customers who wanted the absolute best in outdoor appearance. Today, three decades since our beginning, we are proud that over 90% of our original customers remain with us. Though we have grown to employ 100+ dedicated professionals we remain family owned and operated, with a steadfast commitment to quality and personalized service throughout the Indianapolis area.

Full-time