Executive Assistant - Part Time

Executive Assistant

As the Executive Assistant, you are the trusted right hand to our Executive Team and Family Office. You bring warmth, professionalism, and precision to every interaction, and you thrive in a fast-paced environment where confidentiality and strategic thinking are essential. You are the calm in the storm, the organizer of chaos, and the friendly face that keeps everything running smoothly.

If you are energized by supporting high-level leaders, coordinating meaningful events, and being a strategic partner in a dynamic organization, this role is for you.

How you show up

You are a daily strategic partner to the CEO and COO, anticipating needs and taking initiative.

You maintain the highest level of confidentiality and discretion in all matters.

You are warm, personable, and professional-people feel comfortable and valued in your presence.

You are empowered to speak up when something doesn't make sense and offer thoughtful solutions.

You are organized, extremely detail-oriented, and thrive on making sure nothing falls through the cracks.

You are a connector-coordinating across departments, teams, and even families with ease. The day-to-day

(Italics indicate an essential function)

You help the Executive team get to where they need to be. You book travel and accommodations, ensuring every detail is accounted for.

You schedule and coordinate meetings, including high-level board interactions and reporting.

You assist with writing and distributing the company newsletter with clarity and creativity.

Knowing that connections and celebrations are important to our culture, you plan and help to execute corporate engagement events, anniversary celebrations, and retirement recognitions.

You provide administrative support for and are involved in the B-Y Cares program.

You maintain the mailroom and ensure office/kitchen supplies are stocked and organized.

You know that food is an important part of the success of an event, and you arrange catering for meetings and events.

You know that in order to effectively communicate, grammar and spelling are fundamental, and you edit and format documents for the Executive Team with precision and professionalism.

Visitors and phone calls are warmly welcomed, answered, and assisted.

Important meetings where decisions are made require detailed and discerning notetaking, and you do so for the Executive Team members. You also then follow through on any action items or prompt timely action from Executive Team members.

In a family-owned company, the Family Office is involved both in the business and in the community, and you provide high-level support to family members with event planning, calendar management, and coordination with the driver for both family events and business travel.

You maintain and monitor family social and personal calendars with discretion and care, anticipating needs.

What you have

Proven experience supporting executive leadership and/or family offices in a professional environment.

Mastery of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Excellent written and verbal communication skills, including excellent grammar and spelling.

Strong organizational and time management skills, both for yourself and on behalf of those you support.

A proactive mindset and the confidence to make decisions and offer input.

A high level of emotional intelligence and interpersonal savvy.

A commitment to confidentiality, integrity, and excellence in all you do. What you get at B-Y

On-the-job training and mentorship from world-class leaders.

A clear path for career development and growth.

A supportive team environment where your contributions are valued.

Monthly bonus eligibility and recognition for your hard work.

A culture rooted in our Core Values:

We care about others.

We do the right thing.

We pursue great rather than good.

We do whatever it takes.

Monday- Friday

25 hours per week. Sometimes more or less if needed.