Office Assistant

Job Summary The primary role of the Office Assistant is to greet, assist, and provide direction and information to clients, employees, visitors, and other guests of Crown Bakeries, LLC. Supports the administration of office maintenance functions and supply ordering. In addition, this position will support various departments with clerical, data entry, and administrative functions.

RESPONSIBILITIES:

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Greet clients, visitors, employees, and guests per company hospitality standards; determine the purpose of each person's visit and direct or escort them to the appropriate location.

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Answers, screens, and directs phone calls to staff; takes messages and may schedule appointments.

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Receives mail, documents, packages, and courier deliveries and delivers and/or distributes items.

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Prepare outgoing mailings of company merchandise / departmental items to plant locations.

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Effectively "Open" and "Close" the office each day ensuring that it is ready for business operations and on-site employees and guests.

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Assist with company on-site meeting functions including catering, meeting space set-up, planning, and ongoing activities.

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Manage the ordering and maintenance of office and kitchen supplies.

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Maintain invoices and process for weekly payments to accounting with allocations.

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Support Human Resources functions with the ordering and/or preparation of items for new hires, data validation reports, employee training, etc. in accordance with company programs.

Office Assistant 3.14.22 Page 2

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Maintain office décor in support of holidays and key events. Create welcome signs.

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Support Operation Departments by facilitating and optimizing the operational workflow as requested.

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Assist Human Resources Department with Invoice reconciliation and data entry as needed.

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Additional projects and duties as assigned by the HR Manager, Plant Manager, or Departmental Managers.

QUALIFICATIONS AND SKILLS:

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High School diploma or equivalent required

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Bilingual in Spanish required. Creole is plus.

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Excellent verbal and written communication skills

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Excellent interpersonal and customer service skills

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Strong use of Microsoft Office Suite, in particular Word, Excel, and PowerPoint

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Excellent multitasker with strong organizational skills, attention to detail, and the ability to perform tasks with minimal supervision.

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Ability to interact effectively at all levels of the organization

• Demonstrated ability to manage sensitive and confidential information

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Time management skills and experience working with high-volume data

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Demonstrate ability of office management systems and procedures.

Equal Opportunity Employer

IND1

Equal Opportunity Employer

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