Accounting/ Office Assistant- 1st Shift

Mid Continent Engineering is seeking an Accounting/ Office Assistant to join our team! This is a 1st Shift- 4x9's-Monday through Thursday, and a half day on Friday opportunity.

Mid-Continent has been a supplier to first-tier OEMs within the medical, aerospace and defense industries for decades. Mid-Continent Engineering stuffs the armed forces supply chain with products of our capabilities such as precision machining, aerospace welding, chromate conversion, paint/powder coat finishing, mechanical assemblies, and other design-assist services.

A few things we have to offer:

Competitive Wages

Medical, Dental & Vision for employee & family including domestic partners.

401k with match

Tuition Reimbursement

PTO accrual starts immediately.

Yearly shoe allowance

Referral Program Summary:

This position has the basic knowledge & understanding of accounting principles (GAAP), general ledger, purchase orders, AP invoicing, and vendor accounts. Ability to calculate figures & amounts such as discounts, percentages, units of measure and volume. This position also provides a variety of routine administrative support functions to various departments of Mid-Continent Engineering.

Essential Office Duties & Responsibilities include the following:

Answer incoming phone calls to Front Desk-Main Co. phone line in a professional manner and forward to appropriate staff or departments.

Welcome incoming guests or interviewees to the front office and announce to appropriate staff.

Maintain front office appearance, including conference rooms and supply and printer rooms.

Receives, sorts and routes, mail and publications.

Process outgoing mail.

Ordering & coordination of lunches for company functions, meetings, and training.

Order and maintain office equipment and supplies as assigned.

Maintain online equipment calendar, event/training calendar, and phone extension directory, in coordination with all departments.

Prepare documents and correspondence, as needed.

Filing, copying, and scanning.

Data entry and accounting support (backup).

Maintenance of multiple databases and mailing lists.

Perform other related duties as assigned. Essential Accounting Duties & Responsibilities include the following:

Match invoices to receivers and purchase order records.

Work closely with Purchasing and Receiving departments to ensure cost and quantity accuracy.

Post invoices into a system of record for payment.

Process AP payments by ACH and check on a weekly or on demand basis.

Review and resolve prepaid materials and open receivers in preparation for month end closing.

Provide AP and CC accruals for month end closing.

Maintain and update vendor W9 forms.

Expedite payable reports as requested and or needed.

Maintain GL entries relating to payables and cash-related entries.

Provide support to vendors via email and telephone.

Provide support for financial audits.

Process, distribute and file 1099's

Additional duties assigned by Director of Finance. Secondary Duties

Assist Accounts Receivable in the following duties:

Provides backup support to A/R invoicing, collections, posting invoices to general ledger, cash deposits, and handling of invoicing documents.

Process bank deposits as needed by scanning of checks to the bank for deposit and sending the detailed information over to the A/R Department to post. Education & Experience:

Associate degree or equivalent from a 2-year college or technical school in accounting or 1-3 years related experience and/or training in accounting; or equivalent combination of education and experience in accounting.

Must have 1 to 3 years of GAP experience

1 year of accounts payable experience in a manufacturing setting is a plus.

Ability to work autonomously and produce high quality outcomes.

Detail oriented and possesses the ability recognize issues and work with others to resolve them timely and effectively.

Strong communication skills: ability to manage calls relating to payable and receivables tactfully and effectively.

Solid computer skills: proficient with word, excel spreadsheets, V-Look Ups, and Pivot tables.

Experience with Epicor ERP Software is a plus.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; use of hands, fingers, feet, and hands to reach with arms. The ability to talk or hear. The employee is occasionally required to sit; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees must be able to cope with Minnesota climate variances, endure heat & cold conditions in the shop. Endure heavy workloads, high noise levels from hammering, and grinding (hearing protection provided). Protect against metal particles, fumes, sparks, particles, and gases (safety glasses, safety-toed boots, ear plugs, and gloves provided per the company policy guidelines).

Individuals working in an office setting will not endure some of the physical & work environments conditions of the production floor unless office is adjacent to the production floor or per the individuals job duties and/ or responsibilities. All office personnel must abide by the PPE guidelines (safety glasses, safety-toed boots that are provided per the company policy guidelines) when entering the production floor or if a requirement of a department that individual is entering or working in.

4x9's-Monday through Thursday, and a half day on Friday