Temporary Summer Assistant

Looking for a summer job that offers flexible hours and valuable experience? Join us as a Temporary Summer Assistant in Advancement Information Services at Union College! Help update alumni records, assist with projects using Excel and Google Sheets, and gain essential skills while supporting a vibrant campus community.

Work Days: Monday - Friday

Shift Start/End Time: 9 a.m. - 3:30 p.m. with flexibility

Hours Per Week: Up to 30

Weeks Per Year: 8 - 10

Pay Status and Classification: Non-exempt, Temporary. This is a summer position (8-10 weeks) and Union College students are encouraged to apply. This position is an onsite position and not eligible for a hybrid work schedule.

Supervisor: Sr. Associate Director of Advancement Information Services

Position Purpose: Provides support to the Advancement Information Services team by assisting with data entry, web searches, project support and various administrative tasks. Provides flexible support as assigned.

Essential Responsibilities and Duties:

Locator Services: Conducts web searches to locate and update alumni information including addresses, phone numbers, employment details and graduate school information. Researches updates on corporate partners.

Database Entry: Updates the database with the latest information from the locator service and other campus departments.

Project Support: Utilizes Excel and Google Sheets to manage projects efficiently. Creates pivot tables as necessary to analyze and present data effectively. Performs other duties as assigned.

Qualifications:

Excellent communication and interpersonal skills and ability to work independently in a fast-paced environment.

Strong organizational skills to manage multiple projects.

Proficient computer skills and ability to use and learn new software quickly.

Ability to collaborate effectively in a team atmosphere.

The ability to foster and support a thriving, diverse, inclusive, and culturally vibrant community.

Compensation:

The rate for this position is $16.50 per hour. Except for roles with a set rate of pay, the wage/salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The stated hiring rate/range represents the College's good faith and reasonable estimate of the rate/range of possible compensation at the time of posting.

Location: Schenectady, NY

We know some job seekers may not apply for career opportunities unless they meet every qualification in the position description including the preferred qualifications. We are most interested in hiring the best staff and faculty colleagues, and recognize that a successful candidate may come from a less traditional career path. We encourage you to apply, even if you don’t believe you meet every one of our preferred qualifications.

We offer exceptional benefits including:

Generous Vacation, Sick, and Personal Time

Winter Recess Break in Addition to Paid Holidays

Healthcare, Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)

Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs

Employee Scholarships toward Certifications, Seminars, Training and Professional Development

Pre and Post Tax participation in a 403(b) Retirement Plan

Salary Continuation Program in the event of Disability

Tuition Assistance Program for Employee, Spouse and/or Dependents

Background Checks: In accordance with our background check policy, finalists for hire will undergo a background check that includes education, employment, and criminal convictions.

E-Verify Participation: Union College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. Learn more about E-Verify and your Right to Work (Derecho a Trabajar).

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